Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency - Transportation Division - Fleet Unit, recommending the Board approve the following:
1) Award Bid 16-070-040 for the purchase of new fleet vehicles to the sole qualified bidder Folsom Lake Ford of Folsom, CA., (bid vehicles "A", and "B") in the amount of $216,734, for the purchase of 8 total vehicles, plus all required taxes and fees (estimated at $16,326); and
2) Authorize the Purchasing Agent to sign PO201610885 in the amount of $216,734 plus all required taxes and fees (estimated at $16,326), following Board approval.
FUNDING: Fleet Internal Service Fund.
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DEPARTMENT RECOMMENDATION
At the request of Community Development Agency - Transportation Division - Fleet Unit, the Procurement and Contracts division issued an Invitation to Bid for new fleet vehicles. The replacement of fleet vehicles is generally determined when the vehicle reaches the targeted mileage standardized by Fleet Management, or replaced due to accidents in which the vehicle could not be repaired. All Vehicle replacements are in accordance with the revised Vehicle Standards approved by the Board of Supervisors on April 4, 2011 (Legislative File #11-0178).
Two (2) vehicle types were included in the bid solicitation, eight (8) invitation to bid were mailed, none to local vendors as there are no Ford dealerships in the County of El Dorado, one (1) response was received, none from local vendors.
DISCUSSION / BACKGROUND
This bid is for purchasing specific fleet vehicles where the needs cannot be met through redistribution of underutilized vehicles and that the function served by each vehicle is critical to the operation of the Department for which it is assigned.
ALTERNATIVES
Use of vehicles that are over the target miles may result in unsafe conditions or additional maintenance cost incurred to repair such vehicles.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Chief Administrative Office recommends moving staff's recommendations.
FINANCIAL IMPACT
Procurement and Contracts has been advised that funding is available within the Community Development Agency - Transportation Division - Fleet Unit's budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
CONTACT
Sue Hennike x5577