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File #: 15-0766    Version:
Type: Agenda Item Status: Approved
File created: 6/9/2015 In control: Board of Supervisors
On agenda: 2/9/2016 Final action: 2/9/2016
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Granite Construction Company for the Bass Lake Road Overlay Project, Contract PW 15-31094, CIP 72189, P&C 028-C1699; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period. FUNDING: Regional Surface Transportation Program Funds - Urban (100%). (Federal Funds)
Attachments: 1. 3A - Notice of Acceptance 2-9-16, 2. 3B - Attachment A 2-9-16, 3. 3C - Recorder's Notice 2-9-16, 4. Executed Notice of Acceptance 2-9-16, 5. 2A - Addendum No. 1 8-25-15, 6. 2B - Bid Summary 8-25-15, 7. 2C - Director Award Bid Ltr 8-25-15, 8. Executed Construction Contract 8-25-15, 9. A - App CRS 7-14-15, 10. B - Contract Documents 7-14-15, 11. C - Vicinity Map 7-14-15
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Granite Construction Company for the Bass Lake Road Overlay Project, Contract PW 15-31094, CIP 72189, P&C 028-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period.

FUNDING: Regional Surface Transportation Program Funds - Urban (100%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Granite Construction Company for the Bass Lake Road Overlay Project (Project), Contract No. PW 15-31094, CIP No. 72189, P&C No. 028-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.

DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on August 25, 2015, Item No. 13. Construction was substantially completed on November 23, 2015. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 586,430.00
Contract Item Cost $ 640,249.79
Contract Change Order Cost $ 22,288.38
Total Direct Construction Cost $ 662,538.17
Direct Construction Budget $ 740,000.00

Major Contract Change Orders and Direct Construction Cost Changes on the Project dealt with the following:
ยท Additional Hot Mix Asphalt paid at ite...

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