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Chief Administrative Office, Procurement and Contracts on behalf of the Sheriff's Department, Probation Department, District Attorney's Office and Animal Services Division recommending the Board approve the following:
1) Award Bid 16-680-041 for the purchase of Ammunition to the low qualified bidders San Diego Police Equipment Company, Inc. of San Diego, CA, and Adamson Police Products of Hayward, CA;
2) Authorize the Purchasing Agent to issue two blanket purchase orders to San Diego Police Equipment Company, Inc. in the amount of $151,870, and to Adamson Police Products the amount of $29,420 for a total award in the amount of $181,290 plus applicable sales tax, for a twelve month (12-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund.
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DEPARTMENT RECOMMENDATION
Procurement and Contracts Division recommends award of formal Bid #16-680-041 for Ammunition and authorize the Purchasing Agent to sign two blanket purchase orders to the above named low qualified bidders, in the total amount of $181,290.99.
DISCUSSION / BACKGROUND
At the request of the Sheriff's Department, the Procurement and Contracts division issued an Invitation To Bid for various types and brands of Ammunition. The Ammunition is used by the Department staff for training purposes, as well as in the performance of their jobs.
Thirteen (13) Bid Notification Letters were mailed, none to local vendors. Two (2) qualified responses were received, none from local vendors. Attached is the bid evaluation spreadsheet for your review.
ALTERNATIVES
Without Ammunition the Department staff would not be able to do their jobs and there would be an increased risk to public safety.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
N/A
FINANCIAL IMPACT
Procurement and Contracts division has been advised that funding is available within each of the Department's budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
CONTACT
Eric van Leeuwen, Ext 5834
Mollie Purcell, Ext 5106