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File #: 14-0128    Version:
Type: Agenda Item Status: Approved
File created: 1/16/2014 In control: Board of Supervisors
On agenda: 3/8/2016 Final action: 3/8/2016
Title: Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign First Amendment to Agreement for Services 327-S1411 with Benchmark Land Use Group, Inc., doing business as Benchmark Resources, increasing the compensation amount by $28,670 for a new not-to-exceed amount of $242,568 for the completion of the Final Subsequent Environmental Impact Report for the Silver Springs Parkway to Bass Lake Road (south segment), CIP 76108. FUNDING: 2004 GP Traffic Impact Mitigation Funds (10%), Developer Advance Traffic Impact Mitigation Funds (45%), Developer Funds (39%), Traffic Impact Mitigation Fees (West Slope) (6%). (No Federal Funds)
Attachments: 1. 2A - App CRS 3-8-16, 2. 2B - First Amendment 327-S1411 3-8-16, 3. Executed 1st Amendment to 327-S1411 3-8-16, 4. A - App CRS 02/04/14, 5. B - AGMT 13-53817 02/04/14, 6. Executed agreement Benchmark.pdf

Title

Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign First Amendment to Agreement for Services 327-S1411 with Benchmark Land Use Group, Inc., doing business as Benchmark Resources, increasing the compensation amount by $28,670 for a new not-to-exceed amount of $242,568 for the completion of the Final Subsequent Environmental Impact Report for the Silver Springs Parkway to Bass Lake Road (south segment), CIP 76108.

 

FUNDING:  2004 GP Traffic Impact Mitigation Funds (10%), Developer Advance Traffic Impact Mitigation Funds (45%), Developer Funds (39%), Traffic Impact Mitigation Fees (West Slope) (6%).  (No Federal Funds)

Body

DEPARTMENT RECOMMENDATION

Community Development Agency, Transportation Division (Transportation), recommending the Board approve and authorize the Chair to sign First Amendment to Agreement for Services No. 327-S1411 (Agreement) with Benchmark Land Use Group, Inc., doing business as Benchmark Resources (Benchmark), increasing the compensation amount by $28,670 for a new not-to-exceed amount of $242,568 for the completion of the Final Subsequent Environmental Impact Report (FSEIR) for the Silver Springs Parkway to Bass Lake Road (south segment) (Project), CIP No. 76108.

 

DISCUSSION / BACKGROUND

The Project is included in the 2015 Capital Improvement Program, adopted by the Board of Supervisors on June 16, 2015.  The Project will complete the connection of Silver Springs Parkway from Bass Lake Road to Green Valley Road.  El Dorado County is the California Environmental Quality Act (CEQA) lead agency for the Project. 

 

The original Final Environmental Impact Report (FEIR) covering all work along Silver Springs Parkway was certified by the Board of Supervisors on April 6, 1993.  Prior to commencing design work for the Project, Transportation determined that a Subsequent Environmental Impact Report was required to ensure incorporation of any CEQA changes between adoption of the original FEIR in 1993 and the start of design work on the Project.  The Board approved the original Agreement on  February 4, 2014 (agenda item no. 7, Legistar 14-0128, version 1), after which Benchmark completed a draft Subsequent Environmental Impact Report, in compliance with CEQA guidelines and regulations.  The FSEIR will be completed upon approval of this proposed Amendment.

 

This Amendment is being requested to increase the allowable compensation by $28,670.  This increase is needed due to offset greater than anticipated costs associated with increased public outreach, compliance with oak woodland mitigation requirements, and unanticipated revisions to technical studies, especially the Traffic Impact Analysis.

 

The services provided under this proposed Amendment require specialty skills that are not expressly identified in County job classifications.  Accordingly, Transportation recommends the Board make findings in accordance with Chapter 3.13, Section 3.13.030 of the County Ordinance that it is more economical and feasible to engage an independent contractor for these services.

 

The El Dorado County Employees Association, Local #1, was informed of this proposed Amendment.

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel and Risk Management have reviewed and approved the proposed Amendment to the Agreement.

 

CAO RECOMMENDATION

Chief Administrative Office concurs with staff's recommendations.

 

FINANCIAL IMPACT

There is no change to Net County Cost with approval of this Amendment.  Funding will be provided as budgeted from the County Traffic Impact Mitigation (TIM) Fee Program, pursuant to The Silver Springs Reimbursement Agreement (AGMT 07-1468), Section 1.02D(i)(1), which states with respect to the Project, "County will advance from County’s TIM fund the first one million dollars ($1,000,000) in right of way costs and costs incurred to update the Final Environmental Impact Report entitled 'Bass Lake Road Realignment'..."  As of February 8, 2016, Transportation records indicated that only $59,238.02 had been spent on right of way for the Project, and only $298,799.45 had been spent on updating the FEIR (both of these figures include staff costs and consultant costs).

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk will obtain the Chair's signature on the two (2) originals of the Amendment to the Agreement.

2) The Clerk will forward one (1) original Amendment to the Agreement to the CDA Contracts and Procurement Unit for further processing.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Matthew Smeltzer, Deputy Director, Engineering

Community Development Agency, Transportation Division