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File #: 16-0128    Version: 1
Type: Agenda Item Status: Approved
File created: 2/3/2016 In control: Board of Supervisors
On agenda: 3/8/2016 Final action: 3/8/2016
Title: Human Resources Department and District Attorney’s Office recommending the Board consider the following: 1) Adopt and authorize the Chair to sign Resolution 031-2016 amending the Authorized Personnel Allocation Resolution for the District Attorney’s Office to add 1.0 FTE Paralegal I/II and delete 1.0 FTE Executive Secretary (Law and Justice) allocation; 2) Approve the reclassification of one (1) Executive Secretary (Law and Justice) position to the classification of Paralegal I/II based on a reclassification study; and 3) Waive the requirement for filling the Paralegal I/II position through a competitive examination process, allowing the current incumbent to be appointed to the position as provided for in Section 306.1 of the Personnel Rules. FUNDING: General Fund.
Attachments: 1. A - Resolution HR DA Position Allocation Change 3-8-16, 2. B - Executive Secretary-Law and Justice Job Spec 3-8-16, 3. C - Paralegal I-II Job Spec 3-8-16, 4. Executed Resolution 031-2016
Title
Human Resources Department and District Attorney’s Office recommending the Board consider the following:
1) Adopt and authorize the Chair to sign Resolution 031-2016 amending the Authorized Personnel Allocation Resolution for the District Attorney’s Office to add 1.0 FTE Paralegal I/II and delete 1.0 FTE Executive Secretary (Law and Justice) allocation;
2) Approve the reclassification of one (1) Executive Secretary (Law and Justice) position to the classification of Paralegal I/II based on a reclassification study; and
3) Waive the requirement for filling the Paralegal I/II position through a competitive examination process, allowing the current incumbent to be appointed to the position as provided for in Section 306.1 of the Personnel Rules.

FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
Based on the results of a classification study, it is recommended that an incumbent Executive Secretary (Law and Justice) be reclassified to Paralegal I/II to reflect the responsibilities and duties being performed by the incumbent, which require an in-depth knowledge of the legal system and specifically the operations of the District Attorney’s Office beyond the scope of the incumbent’s current position.

To accomplish this, it is recommended the Board:

1) Authorize the Chair to sign Resolution ###-2016 amending the Authorized Personnel Allocation Resolution for the District Attorney’s Office to add 1.0 FTE Paralegal I/II and delete 1.0 FTE Executive Secretary (Law and Justice) allocation;

2) Approve the reclassification of one (1) Executive Secretary (Law and Justice) position to the classification of Paralegal I/II based on a reclassification study; and

3) Waive the requirement for filling the Paralegal I/II position through a competitive examination process, allowing the current incumbent to be appointed to the position as provided for in Section 306.1 of the Personnel Rules.

DISCUSSION / BACKGROUND
In August 2015, a request to conduct a classification s...

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