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Chief Administrative Office, Procurement and Contracts Division, recommending your Board: (1) Award Bid 07-863-002 for the purchase of truck tires and related services for the West Slope to Brannon Tire of Stockton, CA; (2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $48,000, including sales tax, for a twelve (12) month period following Board approval; and (3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period if funding is available within the requesting department's budget.
RECOMMENDED ACTION: Approve.
FUNDING: DOT Road Fund.
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REASON FOR RECOMMENDATION: At the request of the Department of Transportation, the Procurement & Contracts Division issued an Invitation to Bid for Truck Tires and Related Services. The tires and services are for heavy equipment used for repairing and maintaining roads throughout the West Slope.
The bid was inclusive of a large variety of different tires and services that may or may not be purchased during the awarded period. This will provide the department with secured pricing for the awarded twelve (12) month period. For evaluation purposes, these items were evaluated with a quantity of one each; as a result, the grand total on the spreadsheet is considerably higher than the departments budgeted amount.
Nineteen (19) invitations to bid were mailed, eight (8) to local vendors; two (2) qualified responses were received, one (1) from a local vendor. Attached is a spreadsheet for your review.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the Department of Transportation's Road Fund Budget.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts Division will issue a blanket purchase order in the amount of $48,000.00 to Brannon Tire of Stockton, CA.