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Chief Administrative Office, Procurement and Contracts Division, recommending award of Request for Proposal (RFP) 06-952-128 to New Morning Youth and Family Services, Inc. in an amount not to exceed $263,953 for a term to expire June 30, 2008 for the Mental Health Services Act (MHSA) Family-Centered Services Program.
RECOMMENDED ACTION: Approve upon review and approval by County Counsel and Risk Management.
FUNDING: Mental Health Services Act (MHSA).
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Reason for Recommendation: At the request of the Mental Health Department, the Procurement and Contracts Division issued a Request for Proposal for MHSA Family-Centered Services Program for both the Western Slope and the South Lake Tahoe regions. The qualified respondents were New Morning Youth & Family Services, Inc. of Placerville, CA for the Western Slope region and Tahoe Youth & Family Services of South Lake Tahoe, CA for the South Lake Tahoe region.
On September 12, 2006, Item #36, your Board approved Agreement #181-S0711 with Tahoe Youth & Family Services for the South Lake Tahoe region in an amount not to exceed $392,565.00; while the Mental Health Department continued negotiations with New Morning Youth & Family Services, Inc. for the Western Slope region.
Those negotiations have now been finalized, therefore, staff is bringing this before your Board for award, approval and authorization for the Purchasing Agent to execute Agreement #180-S0711 in an amount not to exceed $263,953.00 with New Morning Youth & Family Services, Inc. upon County Counsel and Risk Management review and approval.
In November 2004, California voters passed Proposition 63, the Mental Health Services Act (MHSA), to expand funding for a comprehensive, community-based mental health system for seriously mentally ill individuals. The MHSA requires that five elements be included in any MHSA expansion proposal: 1) community collaboration; 2) cultural competence; 3) client/family driven services; 4) wellness and recovery focus, and 5) integrated services.
For the Western Slope region this program will build upon El Dorado County's existing Wraparound Services Program by extending services to the uninsured or under-insured population of youth at risk of out-of-home placement. This focus on youth still at home is different than the existing Wraparound Program which services youth already placed, or at risk of placement in high level group homes. However, the treatment model is the same.
Your Board is being asked to make findings that it is more economical and feasible to obtain an outside contractor to furnish these services since the County does not have the facilities and/or staffing required.
Forty-three (43) Request for Proposals were mailed; thirty-three (33) to local vendors. Two (2) qualified responses were received, both from local vendors. After review and evaluation of the proposal criteria, the Mental Health Department has determined that the New Morning Youth & Family Services,, Inc. proposal was the qualified respondent for the Western Slope services; and the Tahoe Youth and Family Services proposal was the qualified respondent for the SLT Region. The proposals were evaluated on the basis of project summary; agency background information and direct services provided; program design; projected program objectives, activities, and time schedule; client data tracking; and program budget.
The County officer or employee with responsibility for administering this Agreement is Tom Michaelson, Deprtment Analyst, Mental Health Department.
A draft copy of Agreement #180-S0711 is on file with the Board Clerk's Office.
Fiscal Impact/Change to Net County Cost: Procurement and Contracts has been advised that funding is available within the Mental Health Department's budget (MHSA Fund).
Action to be taken following Board approval: Following Board approval, the Procurement and Contracts Division will process an agreement for the Western Slope services with New Morning Youth and Family Services effective upon execution, to expire June 30, 2008, in an amount not to exceed $263,953.00.