Title
Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 07-207-056 for the purchase of Hewlett Packard printer toner cartridges and related items to be used County-wide; and authorize blanket purchase order to Hewlett Packard of Garland, Texas in the amount of $185,298.00 for a twelve (12) month period and authorize an increase to same on an "as-needed" basis during the awarded period if funding is available within the requesting Department's budget.
RECOMMENDED ACTION: Approve.
FUNDING: General Fund.
Body
Budget Summary:
Total Estimated Cost: $185,298
Funding
Budgeted $185,298
New Funding $
Savings $
Other $
Total Funding $185,298
Change in Net County Cost $185,298
REASON FOR RECOMMENDATION: The Procurement and Contracts Division issued an Invitation to Bid for various Hewlett Packard print, toner cartridges and related items to be purchased on an "as needed" basis County-wide.
The bid evaluation was structured with three components: (1) A bid quotation schedule that consists of 75 line items of the most commonly purchased Hewlett Packard print and toner cartridges; (2) a single percentage off all "HP Inkjet" supplies not listed in the quotation schedule totaling $45,000.00 (list price); and (3) a single percentage off all "HP Laserjet" supplies not listed in the quotation schedule totaling $45,000.00 (list price). The attached spreadsheet provides an illustration of the evaluation criteria.
Seventy-one (71) Invitations to Bid were mailed, ten (10) to local vendors; eleven (11) qualified responses were received, two (2) from local vendors.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within each requesting department's budget.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts division will issue a blanket purchase order in the amount of $185,298.00 to PO Express of Garland, TX.
Contact: Bonnie H. Rich, Purchasing Agent, X5940
Concurrences: Not applicable.