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Chief Administrative Office, Procurement and Contracts Division, requesting ratification of the Purchasing Agent's signature on Purchase Order 2710319 to Jeskell, Inc. of Sunnyvale, California in the amount of $1,379.90 to correct an error in calculating the cost for the purchase and installation of one IBM server in the amount of $245,304 in accordance with Bid 07-204-051 for the Information Technologies Department.
RECOMMENDED ACTION: Approve.
FUNDING: General Fund, Information Technology.
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Fiscal Impact/Change to Net County Cost: No change in Net County Cost
Background: On December 5, 2006, item #57, your Board approved award of Bid #07-205-051 for the purchase and installation of one IBM server in the amount of $245,304.00. Due to an error in calculating the total cost, the original purchase price recommended was short $1,379.90.
The error in calculating the amount of award does not alter the original bid results and previous action recommended by the Purchasing Agent and approved by your Board.
Reason for Recommendation: The IBM Server replaces Information Technologies' current mainframe that is at the end of its useful life and will be without support in March 2007. In order to start production of the equipment, the Purchasing Agent issued the purchase order to Jeskell, Inc. for an increased amount of $1,379.90. Further delay in processing the purchase order would jeopardize the County's mission critical data used in mainframe applications including: Property Tax Administration, FAMIS/ADPICS/BPREP, HR/Payroll, Land Management, Time Sharing Option (TSO), used by IT and throughout the County, and the Recorder's historical records and images.
The final purchase order issued exceeded the original authority granted to the Purchasing Agent by your Board; therefore, Board ratification of the Purchasing Agent's signature is required.
Action to be taken following Board approval: No further action is required.
Contact: Bonnie H. Ri...
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