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Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 07-863-092 for the purchase of automotive and light truck tires and related services for the West Slope Fleet Management Division; and authorize blanket purchase order to Sierra Nevada Tire and Wheel of Placerville, CA in the amount of $300,000 including sales tax, for a twelve (12) month period and authorize an increase to same on an “as needed” basis during the awarded period if funding is available within the requesting Department’s budget.
RECOMMENDED ACTION: Approve.
FUNDING: Fleet Management’s Internal Service Fund (Non-General Fund)
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REASON FOR RECOMMENDATION: At the request of General Services, Fleet Management Division, Procurement & Contracts Division issued an Invitation to Bid for automotive and light truck tires, and related services. The tires and services are for the replacement and maintenance of Fleet vehicles.
The bid was inclusive of a large variety of different tires and services that may or may not be purchased during the awarded period; this will provide the department with secured pricing for the awarded twelve (12) month period. The bid items listed on the spreadsheet were evaluated with estimated quantities. Additional tires, not listed on the spreadsheet, may be purchased at 45% off current manufacturer's retail price. As a result, the grand total on the spreadsheet is lower than the department’s budgeted amount.
Twenty (20) Invitations to Bid were mailed, eight (8) to local vendors; one (1) qualified response was received from a local vendor. Attached is a spreadsheet for your review.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within the Fleet Management’s Internal Service Fund (Non-General Fund).
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, Procurement and Contracts Division will issue a blanket purchase order in the amount of $300...
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