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Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 07-070-068 for the purchase of new fleet vehicles to Placerville Ford in the amount of $1,354,666, South Shore Motors in the amount of $151,856, and Maita Chevrolet in the amount of $308,662 including sales and tire tax; and authorize an increase to same on an "as-needed" basis during the awarded period if funding is available within the requesting Department's budget; and authorize Chairman to sign Budget Transfer 27171 in the amount of $110,000 increasing appropriations in Fleet Management's budget for same. (4/5 vote required)
FUNDING: Procurement & Contracts has been advised that funding is available within the Fleet Management's Internal Service Fund and upon approval of the bid award, the budget transfer will increase Fleet's Operating Budget in the amount of $110,000 required for the purchase of the additional five fleet vehicles for the Department of Transportation.
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REASON FOR RECOMMENDATION: At the request of General Services, Procurement & Contracts Division issued an Invitation to Bid for the purchase of new and replacement fleet vehicles. The replacement of fleet vehicles is generally determined when the vehicle reaches the targeted mileage standardized by Fleet Management, or replaced due to accidents in which the vehicle could not be repaired.
Five new fleet vehicles will be purchased for the Department of Transportation’s construction unit. On June 27, 2006, the Board authorized the Department of Transportation to add 24 new personnel allocations. Ten of these new allocations were allotted to the Department's west slope construction unit. These new allocations are for permanent positions and are needed to administer construction contracts that will be executed over the next five years. The staff required to administer the contracts require vehicles to inspect the various construction projects. The five new vehicles to be purchased a...
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