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General Services Department requesting authorization to work with the Historical Museum Commission and the Procurement and Contracts Division to declare certain artifacts contained within the County Museum as surplus, and authorize the disposal of same through direct sale, public auction, or trade to other museums, with all funds to be deposited in the County Historical Museum Trust Fund Account; noting office furniture and computer equipment located at the Museum and identified as surplus would be excluded from this action.
RECOMMENDED ACTION: Approve.
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Fiscal Impact/Change to Net County Cost: None
Background: The establishment of the County Museum Trust Fund Account was authorized by the Board of Supervisors on January 4, 2000, Agenda Item 6. Revenue placed within this account is generated through collections at the door, monetary bequests or donations made directly to the County Historical Museum.
The Historical Museum Commission and staff have put into place professional standards and procedures for accepting and cataloging museum artifacts. A recent inventory of current artifacts has resulted in the identification of several unwanted items that are of unknown origin and/or lacking in historical significance. It is the recommendation of the Commission that these unwanted items be removed through sale, public auction, trade to other museums, or direct disposal.
Reason for Recommendation: The disposal of unwanted artifacts will allow for better utilization of existing space at the Museum. Funds generated through this process and placed in the County Museum Trust Fund Account would allow for the purchase, restoration, storage and display of historically significant artifacts. Office furniture and computer equipment located at the County Museum will be excluded from this request.
Action to be taken following Board approval: The Department of General Services, working directly with the Historical Museum Commission and the Division of Procurement and Contracts , will identify a listing of unwanted artifacts to be declared surplus and coordinate disposal of same with the funds associated through this activity to be deposited in the County Museum Trust Fund Account.
Contact: Jordan Postlewait
Concurrences: