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Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division recommending the Board approve the following:
1) Award Bid 16-863-059 for the purchase of Equipment/Truck Tires, Tubes, Wheels and Related Products and Services for the East and West Slopes to the low qualified bidder, Sierra Nevada Tire and Wheel;
2) Authorize the Purchasing Agent to issue multiple (two) blanket purchase orders to the vendor in the amounts of $60,000 and $55,000 for the East Slope and West Slope respectively, for a twelve-month (12-month) award period. Total purchases authorized will be $115,000;
3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and
4) Authorize the Purchasing Agent to extend both blanket purchase orders for one additional twelve-month (12-month) award period at the same terms and conditions, upon expiration of the current term, if determined to be in the best interest of the County.
FUNDING: Non-General Fund (Road Fund Discretionary).
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DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division recommending the Board approve the following:
1) Award Bid No. 16-863-059 for the purchase of Equipment/Truck Tires, Tubes, Wheels and Related Products and Services for the East and West Slopes to the low qualified bidder, Sierra Nevada Tire and Wheel;
2) Authorize the Purchasing Agent to issue multiple (two) blanket purchase orders to the vendor in the amounts of $60,000 and $55,000 for the East Slope and West Slope respectively, for a twelve-month (12-month) award period. Total purchases authorized will be $115,000;
3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and
4) Authorize the Purchasing Agent to extend both blanket purchase orders for one additional twelve-month (12-month) award period at the same terms and conditions, upon expiration of the current term, if determined to be in the best interest of the County.
DISCUSSION / BACKGROUND
At the request of the Community Development Agency, Transportation Division, Procurement and Contracts Division issued an invitation to bid for Equipment/Truck Tires, Tubes, Wheels and Related Products and Services for the East and West Slopes of El Dorado County. These products and services are to be used for Transportation Division’s countywide equipment and trucks used in day to day operations.
Thirteen (13) Bid Notification Letters were mailed, seven to local vendors. One qualified response was received, from the local vendor Sierra Nevada Tire and Wheel.
ALTERNATIVES
Without equipment/truck tires, tubes and related products and services, the Transportation Department staff would not be able to safely do their jobs, and there would be an increased risk to public safety.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Chief Administrative Office concurs with the recommendation.
FINANCIAL IMPACT
Procurement and Contracts division has been advised that funding is available (Non-General Fund, Road Fund Discretionary) within the Departments budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Eric van Leeuwen Ext 5834
Mollie Purcell, Ext 5106