Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board declare as surplus one (1) Xerox Enterprise Printing System and Controller; and authorize the Purchasing Agent to issue a purchase order for the trade-in allowance of the surplus property towards the purchase of a new Xerox Enterprise Printing System in accordance with County Ordinance Chapter 3.12, Section 3.12.070F, for the Information Technologies Department.
RECOMMENDED ACTION: Approve.
FUNDING: General Fund
Body
BUDGET SUMMARY:
Total Estimated Cost $48,726.53
Funding
Budgeted $48,726.53
New Funding $
Savings $
Other $
Total Funding Available $48,726.53
Change To Net County Cost $
Fiscal Impact/Change to Net County Cost: No change in Net County Cost.
Reason for Recommendation: The Information Technologies Department has a Xerox Enterprise Printing System and Contoller that was acquired in 2000. The existing equipment is outdated and highly maintenance prone, which puts production printing at risk for timely job completion. The department desires to purchase new equipment utilizing the old system as a trade-in allowance for the purchase of new equipment. The Purchasing Agent has dispensed with competitive bidding in accordance with County Ordinance Chapter 3.12, Section 3.12.160B. While a number of different vendors offering similar products were evaluated, including IBM and Hewlett Packard, products available from other suppliers could produce high quality and reliability but are not compatible with the software that drives the primary and backup printers. Xerox government sales are restricted by territory and are only available to El Dorado County through Integrated Business Solutions of El Dorado Hills.
The cost of the new Xerox 4110 EPS is $45,327.00, plus applicable sales tax. The surplus property has a trade-in value of $10,000.00. Additionally, Integrated Business Solu...
Click here for full text