Title
Human Services Department, Social Services Division, recommending Chairman be authorized to sign retroactive Amendment II to Agreement for Services 386-S0511 with New Morning Youth & Family Services, Inc. increasing compensation by $25,000 to $125,000 for the term June 28, 2005 through December 31, 2007 for the provision of therapeutic counseling and other services for clients of said Department, upon review and approval by County Counsel.
FUNDING: Federal, State, and County.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
|
$125,000 |
|
|
|
Funding |
|
|
Budgeted |
$125,000 |
|
New Funding |
$ |
|
Savings |
$ |
|
Other |
$ |
|
Total Funding Available |
$125,000 |
|
Change To Net County Cost |
|
$0 |
Fiscal Impact/Change to Net County Cost: No Change. Funds were budgeted for FY 2005/06 and FY 2006/07. The remainder was included in the FY 2007/08 County Budget Request.
Background: On June 28, 2005, the Board executed Agreement #386-0511 with New Morning Youth & Family Services, Inc. for the provision of therapeutic counseling and other related services for clients of the CalWORKs and Child Protective Services Programs as requested by the Department of Human Services. Amendment I to this Agreement clarified service parameters by removing the reference to shelter in Article I-Scope of Services and Article III-Compensation and added Article XXIV-Nondiscrimination to ensure Contractors compliance with regulatory requirements of the California Department of Social Services, which provides the funding for the provision of these services.
Reason for Recommendation: The provision of therapeutic counseling and other related services continues to prove to be a successful tool to improve the lives of families served by the Department of Human Services (DHS). Agreement for Services #386-S0511 with New Morning Youth & Family Services, Inc. expires on June 28, 2007. Processing of an Amendment to extend the term was initially delayed due to a multi-department effort to develop a standardized rate structure for similar services, intended to take effect in FY 2007/08. A request for the necessary contract Amendment was submitted to Procurement and Contracts in mid-April. Amendment II extends the term to December 31, 2007 and increases the compensation accordingly in order to allow the Department to continue to participate in the multi-department effort to implement a standardized rate structure during FY 07/08. Because a further delay in processing resulted due to the time required to achieve compliance with recent changes to Board of Supervisors Policy C-17 requirements as they relate to contracts that are being amended and are over $100,000, this Amendment is being submitted retroactively, and DHS is recommending that the Board authorize execution of Amendment II to Agreement for Services #386-S0511, contingent upon receipt of required concurrences, retroactive to and effective July 1, 2007. Approving retroactive execution of this Amendment contingent upon County Counsel and Risk Management concurrence will prevent interruption of necessary services to DHS clients.
Purchasing Agent Recommendations: The Human Services Department has contracted with New Morning Youth and Family Services for the provision of therapeutic counseling services on an "as needed" basis. The Procurement and Contracts Division has processed Amendment II to the subject agreement.
In accordance with Board of Supervisors Policy C-17, Section 7.4.2, the Purchasing Agent concurs with the department's request to amend this agreement. The Amendment calls for an updated in scope of work, an increase in compensation by $25,000.00 for a total not to exceed $125,000.00, and a six (6) month term extension.
The Purchasing Agent has coordinated the review of the contractor's qualifications to perform the needed services with Gayle-Erbe-Hamlin, Director of Public Health. The Purchasing Agent concurs that New Morning Youth and Family Services has demonstrated its ability to perform the work based on prior experience with this contractor, qualifications of the contractor, and the availability of the contractor to perform the services. Additionally, the contractor provides similar services to other departments within the County.
The County Purchasing Agent has reviewed the department's request to contract with New Morning Youth and Family Services and concurs that the continued use of this contractor is appropriate in order to avoid an interruption of needed services provided to the clients of the Human Services Department.
The Purchasing Agent has determined that it is appropriate to dispense with any competitive selection process for services performed by New Morning Youth and Family Services as the department contracts with multiple local area firms to provide similar services to its clients on an "as needed" basis. The Purchasing Agent concurs that the department's request is in compliance with Board of Supervisors Policy C-17, Sections 7.4.2, 7.5, and 7.10.
Action to be taken following Board approval: Upon receipt of required concurrences, Procurement and Contracts to provide the Board Clerk with the approved Blue Route and two (2) originals of Amendment II to Agreement for Services #386-S0711 for execution by the Chairman. Board Clerk to return two executed copies of Amendment II to Agreement for Services #386-S0711 to Procurement and Contracts. Auditors Office to authorize payment of future invoices.
Contact: John Litwinovich 621-6163
Concurrences: County Counsel and Risk Management (Pending)