Title
Chief Administrative Office, Procurement and Contracts Division, advising the Board of a perpetual Memorandum of Understanding 384-M0610 with the Department of Justice for an Electronic Recording Delivery System for the Recorder-Clerk; Purchasing Agent's signature be ratified on Addendum 2 to same; and Purchasing Agent be authorized to encumber funds in the amount of $4,545.58 for Fiscal Year 2007/2008 for same.
RECOMMENDED ACTION: Approve.
FUNDING: Micrographic Trust.
Body
BUDGET SUMMARY:
Total Estimated Cost $4,545.58
Funding
Budgeted $4,545.58
New Funding $
Savings $
Other $
Total Funding Available $
Change To Net County Cost $4,545.58
Fiscal Impact/Change to Net County Cost: No Change in Net County Cost
Background: On September 26, 2005, the County Recorder-Clerk entered into a Memorandum or Understanding with the Department of Justice for the purpose of complying with the Electronic Recording Delivery Act of 2004 (ERDA).
Reason for Recommendation: Addendum II to the subject MOU finalizes the proportionate share of costs for development and implementation of regulations and the costs for regulations and oversight in the fiscal year 2007/2008.
The Department of Justice requires County approval of the subject addendum and returned to them no later than September 4, 2007. Because the Department of Justice did not submit the addendum to the county until late July, there was insufficient time for the Recorder-Clerk to obtain all the proper approvals and submit to your Board for approval prior to September 4, 2007. County Counsel and Risk Management have approved the addendum. In order to meet the September 4, 2007 deadline, the Recorder-Clerk requested that the Purchasing Agent execute the addendum.
In accordance with Board of Supervisors Policy C-17, Section 4.5, Board of Supervisors approval is required for any contract with no stated term. Because this MOU is of ...
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