Title
Human Resources Department, Risk Management Division, recommending the Board authorize said Division to particiapte in an online motor vehicle license monitoring program, SAMBA FleetWatch, to monitor the drivers licenses of County employees who drive County vehicles through a drivers license monitoring system.
RECOMMENDED ACTION: Approve.
FUNDING: Special Revenue Fund.
Body
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BUDGET SUMMARY: |
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Total Estimated Cost |
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$9,000 |
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Funding |
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Budgeted |
$9,000 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$9,000 |
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Change To Net County Cost |
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$0 |
Fiscal Impact/Change to Net County Cost:
Funding is available within the Risk Management special revenue fund. There is no Net County Cost.
Reason for Recommendation:
The County Vehicle Use Policy D-4 states that Risk Management will monitor the drivers licenses of County employees who drive for any reason on the job through a drivers license monitoring system. Past practices involved a Risk Management Technician opening and sorting large quantities of DMV envelopes containing paper CA DMV records of all County employees enrolled in the Employer Pull Notice program. The cumbersome process was necessary to identify County employees who possessed suspended licenses because employees with suspended licenses who drove on official County business exposed the County to excessive liability exposure. The Risk Management Technician who managed this process has since retired and the position was eliminated from Risk Mangement.
This proposed online system eliminates paperwork and saves countless hours of administrative time and resources. It also makes the addition and deletion of drivers a simple online process as opposed to the past practice of sending paper forms to the CA DMV to effect changes. El Dorado County has been participating in a no-cost pilot program to use FleetWatch since January 2007. The trial period has resulted in complete monitoring of County employees' driving records in a time-saving and efficient manner. Due to the County's participation in the pilot program, the normal cost of monitoring drivers via FleetWatch has been reduced for the first year from the standard $1 per month per driver to $0.40 per month per driver. At the conclusion of the first year of service, the cost will increase to the standard $1 per month per driver which will amount to no more than $25,000 per year, much less than the cost of a Risk Management Technician's salary and benefits.
Action to be taken following Board approval: The Risk Management division of Human Resources will advise CSAC-EIA to continue El Dorado County's participation in FleetWatch beyond the current no-cost pilot program.
Contact: Larry Costello, x.6625
Concurrences: HR Director, CAO