Title
Recorder-Clerk recommending Chairman be authorized to sign Amendment I to Agreement 061-S0311 with AtPac increasing compensation to a total amount not to exceed $73,234.40 and extending the term an additional five years through September 30, 2012 to provide software license and maintenance for said Department's Imaging Information System.
RECOMMENDED ACTION: Approve.
Body
BUDGET SUMMARY:
Total Estimated Cost $73,234.40
Funding
Budgeted $73,234.40
New Funding $
Savings $
Other $
Total Funding Available $73,234.40
Change To Net County Cost $0
Fiscal Impact/Change to Net County Cost: none
Background: ATPAC has been our Recording software vendor since 1997-1998. The CRiis system supports every aspect of the services provided by the Recorder-Clerk. Our office would not function at its current level, providing the public with recorded documents and information so vital to every day life. The Recorder-Clerk is very satisfied with the products, service, and support provided by ATPAC. It would be a catastrophic event, costing the Recorder-Clerk (and the General Fund)a large sum of money to convert to another vendor; and inconvenience to the public. Current year budget for this contract is $14,646.88, the total for this Amendment is $73,234.40, and the total for the Contract is $141,093.80.
Reason for Recommendation: The Recorder-Clerk has previously contracted with AtPac to provide software license and maintenance for the Recorder-clerk's Imaging Information System. The department desires to amend the contract to extend the term for five (5) additional years, increasing the compensation for a total not to exceed of $73,234.40, and to add an electronic lien E-:Lien annual maintenance fee. The Procurement and Contracts Division has processed Amendment I to the subject agreement.
The Purchasing Agent has coordinated the review of the Licensor's qualifications to perform the need...
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