Title
Human Services Department, Social Services Division, recommending the Board approve the assignment of Eligibility Supervisor, Jan Jaaskela, or an equivalent position replacement County employee should that become necessary, to participate in the California Statewide Automated Welfare System Consortium IV ("C-IV") Migration Development Project by working at the C-IV Project site in Rancho Cordova for an anticipated period of approximately two years to assist with the design, development, testing and implementation of the new mandated C-IV Statewide Automated Welfare System, which is scheduled to replace the existing Interim Statewide Automated Welfare System ("ISAWS") in 2010.
RECOMMENDED ACTION: Approve.
FUNDING: Federal and State Funds from the California Department of Social Services (CDSS).
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BUDGET SUMMARY:
Total Estimated Cost $ 0.00
Funding
Budgeted $
New Funding $
Savings $
Other $
Total Funding Available $
Change To Net County Cost $ 0.00
Fiscal Impact/Change to Net County Cost: None. C-IV will reimburse El Dorado County for all costs associated with the assignment of staff to work with C-IV via a claiming process, which will fully offset the cost of the temporary replacement staff.
Reason for Recommendation:
El Dorado County currently participates in the Interim Statewide Automated Welfare System Consortium (ISAWS). The ISAWS Consortium project is expected to terminate in 2010, and all ISAWS Consortium Counties are required to migrate to the California Statewide Automated Welfare System Consortium IV (C-IV), which will assume the role and duties of the ISAWS Consortium prior to termination of the current ISAWS Consortium project. On April 14, 2007, the Board executed the documents required for El Dorado County to participate in the C-IV. Each migrating county was asked to identify personnel to support the implementation and ongoing operation of this mandated system.
Jan Jaaskela, Eligibility Supervisor with Human Services, was invited to participate on the C-IV Project team. This arrangement will prove mutually beneficial. Jan will assist C-IV by participating in managing the overall goals and activities of the C-IV project. Activities will include reviewing and providing feedback regarding contractor work products and deliverables relating to C-IV application development; providing guidance and input on the design and development of changes needed in C-IV functionality to meet county business needs; coordinating and assisting teams in conducting project tasks, including application changes, conversion and training development activities. During this process, Jan will be in a position to help ensure that the new system appropriately implements the County Medical Services Program (CMSP) according to regulations. She will also gain expertise on the C-IV system, enabling her to assist El Dorado County with the transfer of all CalWORKs, Food Stamp, Medi-Cal, CMSP and Welfare to Work cases from ISAWS/WTW to C-IV and ensuring a seamless transition to the new C-IV system. Human Services will seek to utilize extra-help staff for the duration of the Project to assist with the duties currently performed by Ms. Jaaskela.
Action to be taken following board approval:
· Board Clerk to provide Human Services, Social Services Division with a certified copy of the Master Report confirming Board actions.
· Human Services will formally assign Eligibility Supervisor Jan Jaaskela to participate in the California Statewide Automated Welfare System Consortium IV ("C-IV") Migration Development Project.
Contact: Doug Nowka, Interim Director, 621-6152