Title
Department of Transportation recommending the Board review and provide guidance on the public relations activities for Psomas Agreement 07-1421, including Task Orders 1, 2 and 3.
FUNDING: Traffic impact mitigation fees.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
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$53,078.72 |
|
|
|
Funding |
|
|
Budgeted |
$53,078.72 |
|
New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$53,078.72 |
|
Change To Net County Cost |
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$0 |
Fiscal Impact/Change to Net County Cost: No impact on net county cost. Work is funded through traffic impact mitigation fees. The total amount budgeted for public relations work under task orders 1, 2 and 3 is $347,972.73. The total spent to date is $53,078.72.
Background: Per the attached letters dated October 2nd and December 4th, the Auditor-Controller is refusing to make payments for public relations work performed under contract 07-1421 in accordance with executed task orders. The Auditor requires board acknowledgement that public relations work identified within these task orders has been properly authorized. The Auditor is also questioning the source of funding for these task orders.
Reason for Recommendation: The Department is asking for clarification of required public relations for this project under the current task orders, including but not limited to webpage updating, press releases, stakeholder outreach and groundbreaking ceremony. The Department is also asking for confirmation that TIM funds are the proper revenue source for these types of expenditures.
Action to be taken following Board approval: Board to authorize Auditor-Controller to make payments to Psomas for public relations work covered under contract 07-1421.
Contact: Richard Shepard x5981
Concurrences: