Title
Information Technologies Department recommending Chairman be authorized to sign retroactive Amendment IV to Agreement 048-S0311 with Xerox Corporation increasing compensation by $20,034.99 to $82,264.99 and extending the term through July 31, 2010 to provide equipment maintenance and supporting software license and support for the DP90 production printer used by said Department.
FUNDING: General Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost Thru 2010 $82,264.99
Funding
Budgeted $82,264.99
New Funding $
Savings $
Other $
Total Funding Available $82,264.99
Change To Net County Cost $0
Fiscal Impact/Change to Net County Cost:
None. Funding is in current FY budget and future years budget requests.
Background:
The Xerox DP90 printer was the primary production laser printer used by Computer Operations to print reports for County departments. The printer was purchased in 2002 and has been continuously covered by a Xerox maintenance agreement, which provides parts, labor and supplies for the operation of the printer. In FY 07/08 and new Xerox 4110 EPS printer was purchased to be used as the primary printer and the DP90 is now the backup printer. As the backup printer the normal monthly count of print images will be reduced from 150,000 to 50,000, thus reducing operating costs.
Reason for Recommendation:
I.T. is recommending the Board approve this amendment, changing the compensation for services in an amount not to exceed $82,264.99, and the term through July 26, 2010, to be coterminous with that of the Xerox 4110 EPS, and authorize the Board Chair to sign the amendment.
This agenda item results in a retroactive agreement. This maintenance agreement extension was necessitated by the need to analyze the actual workload on the DP90 after the installation of the 4110 EPS to determine the optimun number of monthly prints in backup mode necessary for this proposed agreem...
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