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File #: 08-0108    Version: 1
Type: Agenda Item Status: Approved
File created: 1/14/2008 In control: Board of Supervisors
On agenda: 2/5/2008 Final action: 2/5/2008
Title: Transportation Department recommending Chairman be authorized to sign the Construction Responsibility and Reimbursement Agreement with El Dorado Irrigation District for the Latrobe Road Realignment, Widening, and Bridge Project, Suncast Lane to Golden Foothill Parkway, Project 72403. RECOMMENDED ACTION: Approve. FUNDING: El Dorado Irrigation District (EID) will fund its share of the costs. For the County share, the provisions of the Funding, Credit, and Reimbursement Agreement between West Valley, LLC, and the County of El Dorado require that the developer of West Valley advance fund the construction of the Latrobe Road project through the prepayment of El Dorado Hills Traffic Impact Mitigation (TIM) fees. A bond was issued and a portion of the proceeds were used to prepay $23 million in El Dorado Hills TIM fees. These prepaid fees are held in a segregated fund and will be utilized to fund the Latrobe Road and White Rock Road improvements, which include these EID facilities c...
Attachments: 1. AGMT 07-1525 72403 EID, 2. AGMT 07-1525 Final Exhibits, 3. Blue Route 2-5-08.pdf
Title
Transportation Department recommending Chairman be authorized to sign the Construction Responsibility and Reimbursement Agreement  with  El Dorado Irrigation District for the Latrobe Road Realignment, Widening, and Bridge Project, Suncast Lane to Golden Foothill Parkway, Project 72403.
RECOMMENDED ACTION:  Approve.
 
FUNDING:   El Dorado Irrigation District (EID) will fund its share of the costs.  For the County share, the provisions of the Funding, Credit, and Reimbursement Agreement between West Valley, LLC, and the County of El Dorado require that the developer of West Valley advance fund the construction of the Latrobe Road project through the prepayment of El Dorado Hills Traffic Impact Mitigation (TIM) fees.  A bond was issued and a portion of the proceeds were used to prepay $23 million in El Dorado Hills TIM fees.  These prepaid fees are held in a segregated fund and will be utilized to fund the Latrobe Road and White Rock Road improvements, which include these EID facilities costs.
 
Body
BUDGET SUMMARY:
 
 
Total Estimated Cost
 
$ 2,450,000
 
 
 
     Funding
 
 
          Budgeted
$
 
          New Funding
$
 
          Savings
$
 
          Other *
$ 2,450,000
 
     Total Funding Available
$ 2,450,000
 
Change To Net County Cost
 
$ 0
* to be included in FY 07-08 midyear update and FY 08-09 budget      
 
Fiscal Impact/Change to Net County Cost:
 
The total construction cost associated with the EID work is estimated at $2,106,000.  EID shall be responsible for 62.93% of the actual costs associated with the installation of all EID facilities, which is estimated to be $1,325,000.  EID will also pay the County an additional 26% of their share of the direct construction costs as reimbursement for the indirect construction items, including flagging, construction management, traffic control, water and dust pollution controls, and other related costs, bringing the total estimate to $1,670,000.  The County shall be responsible for 37.07% of the actual costs, which is estimated to be $780,000.
 
Funding for the County share will be provided from El Dorado Hills TIM fees prepaid by the West Valley View development as described above.
 
There is no net cost to the County General Fund associated with this agenda item.
 
Background:
 
West Valley Tentative Map (TM99-1359) is located within the Valley View Specific Plan area.  The Developer, West Valley LLC, is required by Condition of Approval #25-b) to provide the Department of Transportation with funding and a bid-ready package for the installation of improvements to realign and widen Latrobe Road to four lanes from Suncast Lane to Golden Foothill Parkway (south), including a new bridge over Carson Crossing.  The Department is requesting authorization to advertise for construction bids for this project under a separate agenda item.
 
Reason for Recommendation:
 
Portions of existing water line and recycled water line facilities within the project area are in conflict with the proposed road improvements.  EID has prior land rights for these facilities so that the County is responsible for relocating the portions of the lines in conflict.  However, EID does not want the conflicts resolved through abandonment and relocation of the existing facilities.  EID needs to install new upgraded water and recycled water lines generally located in a longitudinal alignment along the easterly limits of the County project and to abandon the existing water and recycled water lines.  EID is responsible for the costs to upgrade and install new facilities.
 
EID has requested the upgraded facilities work be included in the County's construction bid package, award documents, and construction contract for the Project.  The Department of Transportation recommends the inclusion of EID's work into the County's construction package in order to better coordinate the construction, shorten the duration of the impact to the traveling public, and reduce costs to both the County and EID that would be associated with preparing and administering two separate contracts.
 
The subject Construction Responsibility and Reimbursement Agreement (AGMT 07-1525) sets forth the terms and conditions by which the utility work will be incorporated into the County construction package, provides the cost sharing responsibility for both parties, and sets forth the method by which EID will reimburse the County for construction, inspection, and administrative costs.
 
Action to be taken following Board approval:
 
1.  The Board Chairman will sign two originals of the "Construction Responsibility and Reimbursement Agreement Between the County of El Dorado and the El Dorado Irrigation District for the Latrobe Road Realignment, Widening, and Bridge Project, Suncast Lane to Golden Foothill Parkway, Project 72403" (AGMT 07-1525).
 
2.  The Board Clerk will retain an original Agreement and return an executed original Agreement to the Department for further processing.
 
Contact: Russell A. Nygaard, P.E.,  ext 3551
 
Concurrences:County Counsel and Risk Management