Title
Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 08-207-081 for the purchase of Hewlett Packard printer toner cartridges and related items to be used County-wide; authorize the Purchasing Agent to issue a blanket purchase order to Supplies Now of Dayton, Ohio in the amount of $200,000 for a twelve (12) month period; and authorize an increase to same on an "as-needed" basis during the awarded period if funding is made available within the requesting department's budget.
RECOMMENDED ACTION: Approve.
FUNDING: General Fund.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
|
$200,000.00 |
|
|
|
Funding |
|
|
Budgeted |
$200,000.00 |
|
New Funding |
$ |
|
Savings |
$ |
|
Other |
$ |
|
Total Funding Available |
$200,000.00 |
|
Change To Net County Cost |
|
$ |
REASON FOR RECOMMENDATION: The Procurement and Contracts Division issued an Invitation to Bid for various Hewlett Packard print, toner cartridges and related items to be purchased on an "as-needed" basis County-wide.
The bid evaluation was structured with three (3) components: (1) A bid quotation schedule that consists of the most commonly purchased Hewlett Packard print and toner cartridges; (2) a single percentage of all "HP Inkjet" cartridges not listed in the quotation schedule totaling $45,000.00 (list price); and (3) a single percentage off all "HP Laserjet" supplies not listed in the quotation schedule totaling $45,000.00 (list price). The attached spreadsheet provides an illustration of the evaluation criteria.
Twenty (20) Invitations to Bid were mailed, two (2) to local vendors; twenty-one (21) qualified responses were received, one (1) from a local vendor.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within each requesting department's service and supply budget.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts Division will issue a blanket purchase order in the amount of $200,000.00 to Supplies Now of Dayton, OH.
Contact: Bonnie H. Rich, Purchasing Agent, x5940
Concurrences: Not Applicable