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File #: 08-0150    Version: 1
Type: Agenda Item Status: Failed
File created: 1/23/2008 In control: Board of Supervisors
On agenda: 2/5/2008 Final action: 2/5/2008
Title: Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 08-207-081 for the purchase of Hewlett Packard printer toner cartridges and related items to be used County-wide; authorize the Purchasing Agent to issue a blanket purchase order to Supplies Now of Dayton, Ohio in the amount of $200,000 for a twelve (12) month period; and authorize an increase to same on an "as-needed" basis during the awarded period if funding is made available within the requesting department's budget. RECOMMENDED ACTION: Approve. FUNDING: General Fund.
Attachments: 1. 08-207-081, 2. Email from D. Hinz rcvd 2-5-08.pdf
Title
Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 08-207-081 for the purchase of Hewlett Packard printer toner cartridges and related items to be used County-wide;  authorize the Purchasing Agent to issue a blanket purchase order to Supplies Now of Dayton, Ohio in the amount of $200,000 for a twelve (12) month period; and authorize an increase to same on an "as-needed" basis during the awarded period if funding is made available within the requesting department's budget.
RECOMMENDED ACTION:  Approve.
 
FUNDING:  General Fund.
 
Body
BUDGET SUMMARY:
 
 
Total Estimated Cost
 
$200,000.00
 
 
 
     Funding
 
 
          Budgeted
$200,000.00
 
          New Funding
$
 
          Savings
$
 
          Other
$
 
     Total Funding Available
$200,000.00
 
Change To Net County Cost
 
$
 
REASON FOR RECOMMENDATION:   The Procurement and Contracts Division issued an Invitation to Bid for various Hewlett Packard print, toner cartridges and related items to be purchased on an "as-needed" basis County-wide.
 
The bid evaluation was structured with three (3) components:  (1)  A bid quotation schedule that consists of the most commonly purchased Hewlett Packard print and toner cartridges; (2) a single percentage of all "HP Inkjet" cartridges not listed in the quotation schedule totaling $45,000.00 (list price); and (3) a single percentage off all "HP Laserjet" supplies not listed in the quotation schedule totaling $45,000.00 (list price).  The attached spreadsheet provides an illustration of the evaluation criteria.
 
Twenty (20) Invitations to Bid were mailed, two (2) to local vendors; twenty-one (21) qualified responses were received, one (1) from a local vendor.
 
FISCAL IMPACT/CHANGE TO NET COUNTY COST:   Procurement and Contracts has been advised that funding is available within each requesting department's service and supply budget.
 
ACTION TO BE TAKEN FOLLOWING APPROVAL:   Following Board approval, the Procurement and Contracts Division will issue a blanket purchase order in the amount of $200,000.00 to Supplies Now of Dayton, OH.
 
Contact:  Bonnie H. Rich, Purchasing Agent, x5940
 
Concurrences:  Not Applicable