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File #: 08-0324    Version: 1
Type: Agenda Item Status: Approved
File created: 2/28/2008 In control: Board of Supervisors
On agenda: 4/1/2008 Final action: 4/1/2008
Title: Chief Administrative Office recommending award of Request for Proposals 08-918-076 for Fire Prevention and County Planning to El Dorado County Fire Safe Council, Cameron Park, Auburn Lake Trails, Lake Valley Fire, Nevada Fire Safe Council and University of California Cooperative Extension in the total recommended amount of $299,012; authorize Purchasing Agent to execute agreements with the awarded organizations upon approval by County Counsel and Risk Management; and recommending Budget Transfer increasing revenues and appropriations in the Title III fund in the amount of $121,348, and making adjustments in the Sheriff Department and University of California Cooperative Extension (UCCE) budgets. FUNDING: Title III.
Attachments: 1. Title III Funding Recommendation 2008.pdf, 2. BT 08-0324, 3. Auburn Lake Trails Fire Safe 1014-O0811, 4. Cameron Park Fire Safe 1013-O0810, 5. El Dorado County Fire Safe 1012-O0811, 6. Lake Valley Fire 1010-O0811, 7. Nevada Fire Safe 1013-O0810, 8. Regent of University of CA 1011-O0810
Related files: 08-0838
Title
Chief Administrative Office recommending award of Request for Proposals 08-918-076 for Fire Prevention and County Planning to El Dorado County Fire Safe Council, Cameron Park, Auburn Lake Trails, Lake Valley Fire, Nevada Fire Safe Council and University of California Cooperative Extension in the total recommended amount of $299,012; authorize Purchasing Agent to execute agreements with the awarded organizations upon approval by County Counsel and Risk Management; and recommending Budget Transfer increasing revenues and appropriations in the Title III fund in the amount of $121,348, and making adjustments in the Sheriff Department and University of California Cooperative Extension (UCCE) budgets.  
 
FUNDING:  Title III.
Body
BUDGET SUMMARY:
 
 
Total Estimated Cost
 
$777,710
 
 
 
     Funding
 
 
          Budgeted
$656,362
 
          New Funding
$
 
          Savings
$
 
          Other
$122,633 (fund balance)
 
     Total Funding Available
$
 
Change To Net County Cost
 
$140,037 (decrease)
      
Fiscal Impact:  Net County Cost will decrease by $140,037 in the Sheriff Department.  
 
Reason for Recommendation:
Federal Forest Reserve funds are disbursed to Counties by Congressional appropriation under the Secure Rural Schools and Community Self-Determination Act of 2000.  Under this authority, the Board of Supervisors has designated projects in the categories of search and rescue and wildfire education and planning.  Funding budgeted for wildfire education and planning is allocated to eligible entities through the Request for Proposal (RFP) process.
 
Staff received six proposals, representing a total of ten projects.  An evaluation team composed of representatives from a Resource Conservation District, the United States Forest Service, and CAO staff reviewed the proposals.  Funding is recommended for eight of the projects, for a total of $299,012.  The table below summarizes the funding recommendations.  The attached table includes a listing of specific funded projects.
 
Proposer
Request
Recommended
El Dorado County Fire Safe Council
  $226,000
           $134,683
Cameron Park
    $26,000
             $23,100
Auburn Lake Trails
    $18,640
             $16,929
Lake Valley Fire
    $74,000
             $74,000
Nevada Fire Safe Council
    $75,000
             $25,000
UCCE
    $27,600
             $25,300
 
  $447,840
           $299,012
 
The Board is also asked to approve the attached budget transfer increasing revenues in the Title III fund budget by $121,348.  This is to recognize additional fund balance available at the end of Fiscal Year 2006-07 and to reflect the actual federal revenues received.
 
Appropriations for community wildfire prevention and planning are decreasing by $18,689, from $324,500 to $305,811.  This amount includes the evaluation team's recommendations for this fiscal year's funding and a carryover amount for the UCCE.  
 
Most of the additional fund balance will be applied to the Sheriff Search and Rescue program.  Revenues will be increased in the Sheriff Department for Search and Rescue activities on federal lands by $140,037 for a total of $471,899.  This additional revenue will reduce the Sheriff's Net County Cost for the current fiscal year.   
 
Appropriations and revenues will also be increased in the UCCE by $32,100, which reflects the award for the current fiscal year ($25,300) plus an amount carried over from last year ($6,800).  
 
Action to be taken following Board approval:
Agreements to be executed with the organizations listed on the attachment.
 
Contact: Vickie Sanders X7538