Title
Transportation Department recommending the Chairman be authorized to sign Agreement for Services AGMT 08-1691 with Area Transit Management, Inc. in an amount not to exceed $1,411,146.96 for the term of July 1, 2008 through June 30, 2011 to provide demand response transit services in the South Lake Tahoe Basin, and adopt recommended findings.
RECOMMENDED ACTION: Approve.
FUNDING: Federal Transit Administration Grant Funds and Transportation Development Act Monies granted through the Tahoe Regional Planning Agency.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
|
$1,411,146.96 |
|
|
|
Funding |
|
|
Budgeted |
$451,719.96 |
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New Funding |
$ |
|
Savings |
$ |
|
Other* |
$959,427.00 |
|
Total Funding Available |
$1,411,146.96 |
|
Change To Net County Cost |
|
$0.00 |
*$451,719.96 was included in the Department's proposed FY 08/09 budget. The remaining amount will be budgeted in FY 09/10 and FY 10/11.
Fiscal Impact/Change to Net County Cost:
Funding for this Agreement will be provided by Federal Transit Administration (FTA) Grant Funds and by Transportation Development Act (TDA) Funds allocated annually through the Tahoe Regional Planning Agency (TRPA), sitting as the Regional Transportation Planning Agency. Additionally, riders will pay a bus fare based on El Dorado County's (County) transit operator's fare box rates that will be retained by the County transit operator consistent with the terms of the Agreement. There is no Net County Cost.
Background:
In April 1998, the County entered into a Participation Agreement to implement a Coordinated Transit System (CTS) on the South Shore of Lake Tahoe. CTS participants include the City of South Lake Tahoe, Douglas County (Nevada), the Tahoe Transportation District, various casinos and Heavenly Mountain Resort. Since its inception, CTS has been operated by Area Transit Management, Inc. (ATM) under separate operating contracts.
ATM has provided transit services in the unincorporated areas of South Lake Tahoe for the last sixteen (16) years. The programs provided through the ATM Agreement are summarized as follows:
General Public Demand Response and Paratransit Service - The General Public Demand Response Blue Go service is a curb-to-curb service which also transports riders to the City of South Lake Tahoe's fixed route Blue Go system. The Paratransit program provides transportation to riders that are elderly and/or have special needs. Eligibility for the use of Paratransit is determined by the County's Department of Human Services.
As previously stated, the City of South Lake Tahoe and Douglas County, Nevada, also contract with ATM for transit services within the City limits and the South Shore portion of Nevada, allowing for an integration of the respective systems.
On January 4, 2008, the Procurement and Contracts Division issued a Request for Proposals (RFP) to seven (7) firms to provide demand response transit services in the Tahoe Basin. Three (3) firms responded, and with participation by El Dorado Transit, El Dorado County Health and Human Services, the City of South Lake Tahoe, the Tahoe Regional Planning Agency and the Tahoe Area Coordinating Counsel for the Disabled, the Transportation Department (Department) reviewed the firms' Proposals for criteria such as technical, financial, and organizational and management qualifications. Based on evaluations and interviews conducted by the Selection Committee, ATM was selected as the firm best able to provide the demand response transit services.
Reason for Recommendation:
The Department is proposing to enter into an Agreement with ATM. Under the subject Agreement, ATM will provide transit services for special needs clients and the general public in the South Lake Tahoe Basin. This Agreement requires the Contractor to provide all equipment, facilities and labor necessary to perform these transportation services with the exception of two vehicles which are provided by County. The Agreement provides for transit services in the South Lake Tahoe Basin, including Blue Go General Public Demand Response Service, and Special Needs Paratransit Demand Response Service.
The terms of this Agreement include cost control and audit provisions requiring ATM to provide statistical reporting of performance indicators on a monthly basis. Performance indicators include reports on the number of passengers, service hours, service miles, employee hours and fare box revenues, subject to County audit.
Due to the specialized services to be provided by ATM, the Department recommends the Board make findings pursuant to Article II, Section 210 b (6) of the El Dorado County Charter that there are specialty skills required for the work performed under this Agreement that are not expressly identified in County classifications, and that the ongoing aggregate of the work performed under this Agreement is not sufficient to warrant the addition of permanent staff.
In accordance with the Feasibility Analysis, the Department is not required to notify an employees' association regarding this Agreement.
In accordance with Board of Supervisors Policy C-17, Sections 7.4.1, 7.5, and 7.10, the Purchasing Agent concurs with the Department's request to enter into an Agreement with ATM for the provision of transit transportation services for special needs clients and the general public in the South Lake Tahoe Basin.
Action to be taken following Board approval:
1. The Chairman will sign the two (2) originals of the Agreement with ATM.
2. The Board Clerk will forward one original of the fully-executed Agreement to the Department for further processing to ATM.
Contact:
Richard W. Shepard, P.E.
Director of Transportation
Concurrences: Approved by County Counsel and Risk Management