Title
Chief Administrative Office, Procurement and Contracts Division, recommending award of RFP 09-968-001 to Republic Intelligent Transportation Services, Inc.; and recommending Chairman be authorized to sign Agreement AGMT 08-1742 with same in an amount not to exceed $400,000 for a term July 1, 2008 through June 30, 2011 for the provision of traffic signal maintenance and repair services, contingent upon County Counsel and Risk Management review and approval.
RECOMMENDED ACTION: Approve.
FUNDING: Road Fund.
Body
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BUDGET SUMMARY: |
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Total Estimated Cost |
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$400,000 |
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Funding |
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Budgeted |
$400,000 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$400,000 |
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Change To Net County Cost |
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$0.00 |
REASON FOR RECOMMENDATION: At the request of the Department of Transportation, the Procurement and Contracts Division issued a Request for Proposals for traffic signal maintenance and repair services. These services are for the provision of emergency repair services and ongoing regular field maintenance and repair of traffic signals and related equipment.
Three (3) RFPs were mailed. Two (2) qualified responses were received.
Those that responded were:
Republic ITS
Econolite
An evaluation committee comprised of panelists from the Department of Transportation reviewed the responses on the basis of qualifications of staff, references from other agencies concerning the proposer's experience and past performance, and the ability to meet the requirements set forth in the Request for Proposal.
After careful review of the responses, the evaluation committee determined that Republic ITS' response best meets the needs of the County as outlined in the RFP.
The Board is being asked to make findings that it is more economical and feasible to contract out the needed work in accordance with County Ordinance Chapter 3.13 as the Department of Transportation does not possess the trained personnel to perform traffic signal maintenance and repair services.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available with the Department of Transportation's Road Fund.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Department of Transportation will process an agreement for services with Republic RTS of Sacramento, CA for traffic signal maintenance and repair services in the amount of $400,000.
Contact: Bonnie H. Rich, Purchasing Agent, x5940
Concurrences: Not Applicable