Title
Transportation Department recommending the following pertaining to the Green Valley Road Sidewalk from Pleasant Grove Middle School to Bass Lake Road Project 73113:
1) Award of construction contract to the lowest responsive, responsible bidder;
2) Authorize the Chairman to sign said contract subject to review and approval of the final contract documents by County Counsel and Risk Management; and
3) Authorize the Director of said Department to sign an Escrow Agreement, if needed.
FUNDING: Safe Routes to School (SRTS) grant funds.
Body
BUDGET SUMMARY: |
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|
Total Estimated Cost |
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$ 380,000 |
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Funding |
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Budgeted * |
$ 380,000 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$380,000 |
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Change To Net County Cost |
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$ 0 |
*Half of construction cost in FY 07/08 to be carried forward to FY 08/09 in addenda.
Fiscal Impact/Change to Net County Cost:
The cost associated with the construction phase of this project is estimated at $380,000, which includes an estimated bid of $290,000, supplemental items at $35,000, construction management, materials testing, and survey costs of $40,000, and a contingency of $15,000.
This project is funded by a federal grant from the Safe Routes to Schools Program.
There is no net cost to the County General Fund associated with this agenda item.
Background:
On June 3, 2008, the Board approved the Green Valley Road Sidewalk from Pleasant Grove Middle School to Bass Lake Road Project's Plans and Contract Documents and authorized the Department of Transportation (Department) to advertise for construction bids.
Reason for Recommendation:
The Green Valley Road Sidewalk from Pleasant Grove Middle School to Bass Lake Road Project is a Safe Routes To School (SRTS) federally funded project. The Department worked with the Rescue Union School District to compete for these grant funds in order to improve the safety of the children walking along Green Valley Road to access the school. This project will complete the pedestrian access improvements and compliment the bike lanes that were added last construction season.
As the County is eager to move this project forward in an expeditious manner, this item has been prepared prior to the receipt of the actual project bids in an effort to comply with Board agenda processing procedures and to meet the project delivery schedule. The Department is scheduled to receive sealed bids for this project on Thursday, June 26, 2008 at 2:00 p.m. The Department will open and read all bids received at that time in conformance with contract bidding requirements. The Department will subsequently review the bids and prepare a recommendation regarding award of the Construction Contract to the lowest responsive, responsible bidder. The recommendation will be provided to the Board via a supplemental staff report on or before the July 1, 2008 Board of Supervisors meeting.
There are two (2) schedules for this project (Schedule A and Schedule B) under the single contract.
A. Base Bid (Schedule A) consists of construction of new concrete curb and sidewalk on the south side of the road and asphalt concrete sidewalk and dike on the north side of the road. Work will include roadway excavation, asphalt paving and reconstruction of existing drainage facilities.
B. Additive Alternative Bid (Schedule B) consists of trenching for a communication conduit, and installing conduit, tracking wire, and pull boxes.
The Department's recommendation, via the supplemental staff report, will address these results and the work to be awarded.
Pursuant to Special Provisions Section 5-1.18, "Payments," of the Contract Documents and the State of California Standard Specifications Section 9-1.06, "Partial Payments," the County shall retain 10 percent of the value of work done from each Contractor payment as security for the fulfillment of the contract. Alternatively, pursuant to the State of California Standard Specifications Section 9-1.065, "Payments of Withheld Funds," and pursuant to Public Contract Code Section 22300, the Contractor may request that payment of retentions earned be made directly to an Escrow Agent. The Contractor shall receive the interest earned on the investment.
In accordance with these provisions, the Contractor may request in writing that the County make payment of retention funds directly into an escrow account, which would necessitate an Escrow Agreement. To help expedite this process if requested by the Contractor, the Department requests that the Board authorize the Director of Transportation to execute the Escrow Agreement. Upon satisfactory completion of the contract and upon written notification from the Director of Transportation, the Contractor shall receive from the Escrow Agent all retention paid into the account and any interest earned thereon.
Action to be taken following Board approval:
1. The Department will forward the approved Construction Contract to the lowest responsive, responsible bidder for their signature.
2. The Department will return the signed Construction Contract, together with the required bonds, insurance, and County Counsel approval, to the Clerk of the Board for the Board Chairman's signature.
3. Upon receipt of fully executed Construction Contract, the Department will issue a Notice to Proceed to the lowest responsive, responsible bidder.
4. Upon approval of the recommendation, the Director of Transportation will sign the Escrow Agreement, if needed. The Department will make retention payments to the Escrow Agent. After satisfactory completion of the contract, the Director of Transportation will make written notification to the Escrow.
Contact: Russell A. Nygaard
Concurrences: