Title
Transportation Department recommending award of bid for hauling services to the lowest responsive, responsible bidder; and authorize the Chairman to sign the Agreement for Services with such bidder in the amount of $150,000 contingent upon review and approval by County Counsel and Risk Management.
FUNDING: Road Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost $150,000
Funding
Budgeted $150,000
New Funding $
Savings $
Other $
Total Funding Available $150,000
Change To Net County Cost $0.00
Fiscal Impact/Change to Net County Cost: Funding for hauling services has been included in the proposed Road Fund budget for Fiscal Year 2008-09.
Reason for Recommendation:
The proposed contract involves trucking services to transport materials from the point of purchase to DOT maintenance projects or materials stockpile locations. The terms of the agreement provide for trucking only - no other activities such as labor or equipment operation are included.
Maximum utilization of County equipment and personnel is held as a first priority. Although the work may be classified as bargaining unit work, the contract is only used for hauling services where the quantity of road materials to be transported is greater than the Department's equipment capacity. Services are primarily required during the peak construction season, when the demand is such that three to five trucks are requested at one time. In order for this service to be provided by County staff, there would be a need to invest in a number of trucks with capacity to haul a large volume of material. This equipment would be costly and would be utilized only on sporadic basis over a short period of time.
Each year, the Department of Transportation requests bids for hauling of of materials. This year, the bid was started in February in preparation for a June 1, 2008 contract date. Due to some unforeseeable circumstances related to the bi...
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