Title
Transportation Department recommending Chairman be authorized to sign retroactive Amendment I to Aviation Refueler Lease Agreement 601-L0811 (AGMT 08-1787) with EPIC Aviation, LLC dba Air BP Aviation Services increasing compensation by $6,896.24 to an amount not to exceed $34,148.24 and changing the term from December 16, 2007 through February 28, 2011 and to specify separate not-to-exceed amounts for the monthly rental payments and other changes including licenses, registrations, fees and taxes amending other articles of the contract to conform to current contract standards for the lease of the aircraft refueling truck at the Placerville Airport.
FUNDING: Placerville Airport Enterprise Fund.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
|
$6,896.24 |
|
|
|
Funding |
|
|
Budgeted |
$4,674.60 |
|
New Funding |
$ |
|
Savings |
$ |
|
Other* |
$2,221.64 |
|
Total Funding Available |
|
$6.896.24 |
Change To Net County Cost |
|
$0 |
* expensed in FY 07/08 through accurals.
Fiscal Impact/Change to Net County Cost:
Funding for this Amendment in the amount of $6,896.24 will be provided through the Placerville Airport Enterprise Fund. There is no cost to the County General Fund associated with this agenda item.
Reason for Recommendation:
On February 15, 2008, the Purchasing Agent approved Aviation Refueler Lease Agreement #601-L0811 with EPIC Aviation, LLC in the amount of $27,252. The purpose of this Amendment is to amend Article I, to change the effective date of the Agreement (February 15, 2008) to eliminate a gap between the expiration date of the previous lease Agreement #088-L0410 and the effective date of this Agreement #601-L0811, Article III, (12/16/2007),increase the not-to-exceed compensation by $6,896.24 to a total of $34,148.24 and to specify separate not-to-exceed amounts for the monthly rental payments and for other charges including licenses, registrations, fees and taxes, Article XV, to change Lessee's notices recipients, Article XIX, to change Lessee's contract administrator, Article XXI, to eliminate the insurance requirements as they pertain to the Lessor, and to correct typographical errors in the numbering of two of the Articles of the Agreement, amending mis-numbered Articles XII and XIX.
Since the extended term of the Agreement, as amended, will be three-years and three months, the Department is requesting your Board's approval for this exception to the three-year term policy.
Concurrences:
On August 25, 2008, the Department received concurrence from the Purchasing Agent to proceed with this Amendment.
Action to be taken following Board approval:
1. The Board Chairman will sign two originals of Amendment I to Aviation Refueler Lease Agreement #601-L0811 with EPIC Aviation, LLC.
2. The Board Clerk will forward one original of the fully-executed Amendment to the Department for further processing.
Contact: Richard W. Shepard, P.E., Director of Transportation, ext. 5981