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Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve a two day retroactive extension of Bid 07-405-047 for diesel fuel, extending pricing through October 25, 2007, noting said extension is necessary to allow General Services' Fleet Management Division to make payment to Hunt & Sons of Placerville in the amount of $23,430.36 for delivery of fuel at the Fleet Management yard after the expiration of the contract.
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BUDGET SUMMARY:
Total Estimated Cost $23,430.36
Funding
Budgeted $23,430.36
New Funding $
Savings $
Other $
Total Funding Available $
Change To Net County Cost $23,430.36
Fiscal Impact/Change to Net County Cost: The Procurement and Contracts Division has been advised that funding is available with the Fleet Management's budget (Non-General Fund).
Background: On October 24, 2006, item #18, the Board approved award of Bid #07-405-047 for the purchase of diesel fuel for the the Fleet Management Division. The term of the award was for twelve months following Board approval, specifically covering the period of October 24, 2006 through October 23, 2007.
On November 6, 2007, item #33, the Board approved award of Bid #08-405-044 for the purchase of diesel fuel. The term of award was for twelve months following Board approval, specifically covering the period of November 6, 2007 through November 5, 2008.
Reason for Recommendation: The Fleet Management Division requested a delivery of fuel prior to the expiration of Bid #07-405-047; however, the vendor delivered on October 25, 2007, two days after the expiration of that bid. In order to process payment, the bid term must be extended for two additional days beyond the original expiration date of October 23, 2007.
The Purchasing Ordinance and Board policy allow for the extension of a contract awarded pursuant to a formal bid for an interim period pending at the same price, t...
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