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File #: 11-0588    Version:
Type: Agenda Item Status: Approved
File created: 5/19/2011 In control: Board of Supervisors
On agenda: 6/7/2016 Final action: 6/7/2016
Title: Treasurer-Tax Collector recommending the Board approve the continuation of the following perpetual agreements for a total amount of $108,415 for the Fiscal Year 2016/17 for ongoing maintenance and support for equipment, software licensing and treasury services as follows: 1) Bloomberg LP; 2) Bank of New York Western Trust; 3) Diebold Inc; 4) HP Enterprises Services LLC; 5) Loomis, Fargo and Company; 6) NCR Corporation; 7) Professional Consultancy International (PCI, LLC); and 8) SymPro Inc. FUNDING: General Fund.
Attachments: 1. 7A - Perpetual Agreements 06-07-2016, 2. 6A - Perpetual Agreements 06-16-15, 3. 5A - Exhibit A 6-17-14, 4. 4A - Exhibit 6-11-13.pdf, 5. 3A - Perpetual Agreements.pdf, 6. 2A - Exhibit A.pdf

Title

Treasurer-Tax Collector recommending the Board approve the continuation of the following perpetual agreements for a total amount of $108,415 for the Fiscal Year 2016/17 for ongoing maintenance and support for equipment, software licensing and treasury services as follows:

1) Bloomberg LP;

2) Bank of New York Western Trust;

3) Diebold Inc;

4) HP Enterprises Services LLC;

5) Loomis, Fargo and Company;

6) NCR Corporation;

7) Professional Consultancy International (PCI, LLC); and

8) SymPro Inc.

 

FUNDING:  General Fund.

Body

DEPARTMENT RECOMMENDATION

Continuation of the agreements is critical to the operation of the Treasurer-Tax Collector's Department

 

DISCUSSION / BACKGROUND

The Treasurer-Tax Collector manages several perpetual agreements for ongoing maintenance and support for equipment, software licensing and treasury.  This matter is brought to the Board's attention in accordance with Board Policy C-17 Procurement, to inform the current Board of actions approved by prior Boards.  The agreements are listed in Exhibit A.

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION

The Chief Administrative Office concurs with the recommendation.

 

FINANCIAL IMPACT

No change to Net County Cost.  Funding for the agreements has been included in the department's FY 2016-17 requested budget.  The costs listed above and detailed in the attached Exhibit A are estimates.  Actual costs may vary slightly, in accordance with the terms of each contract.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

None

 

STRATEGIC COMPONENT

Good Governance

 

CONTACT

Mary Cloutier, Assistant Treasurer-Tax Collector