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File #: 16-0505    Version: 1
Type: Agenda Item Status: Approved
File created: 5/4/2016 In control: Board of Supervisors
On agenda: 6/7/2016 Final action: 6/7/2016
Title: Chief Administrative Office, Procurement and Contracts on behalf of the Health and Human Services Agency (HHSA), recommending the Board approve the following: 1) Award Request for Proposal 16-952-051 to the successful proposer, Minds Moving Forward of El Dorado Hills, California; 2) Authorize HHSA to negotiate a three (3) year Agreement with Minds Moving Forward, for an amount not to exceed $450,000, for the provision of prevention and early intervention of youth in schools; and 3) Authorize the Purchasing Agent to execute said Agreement, contingent upon Counsel and Risk Management review and approval. FUNDING: Mental Health Services Act Funding.
Attachments: 1. A - RFP No. 16-952-051 6-7-16

Title

Chief Administrative Office, Procurement and Contracts on behalf of the Health and Human Services Agency (HHSA), recommending the Board approve the following:

1) Award Request for Proposal 16-952-051 to the successful proposer, Minds Moving Forward of El Dorado Hills, California;

2) Authorize HHSA to negotiate a three (3) year Agreement with Minds Moving Forward, for an amount not to exceed $450,000, for the provision of prevention and early intervention of youth in schools; and

3) Authorize the Purchasing Agent to execute said Agreement, contingent upon Counsel and Risk Management review and approval.

 

FUNDING: Mental Health Services Act Funding.

Body

DEPARTMENT RECOMMENDATION

Chief Administrative Office, Procurement and Contracts on behalf of the Health and Human Services Agency (HHSA), recommending the Board approve the following:

1) Award Request for Proposal (RFP) No. 16-952-051 to the successful proposer, Minds Moving Forward of El Dorado Hills, California; and

2) Authorize HHSA to negotiate a three (3) year Agreement with Minds Moving Forward, for an amount not to exceed $450,000, for the provision of prevention and early intervention of youth in schools; and

3) Authorize the Purchasing Agent to execute said Agreement, contingent upon Counsel and Risk Management review and approval.

 

Make findings that it is more feasible and economical to engage an outside contractor for the provision of prevention and early intervention for youth in schools in accordance with Ordinance 3.13.040.

 

Additionally, HHSA has determined that services provided pursuant to Proposal 16-952-051 satisfy the criteria defined in Chapter 3.13, Section 3.13.030 of the County Ordinance. The County does not have personnel necessary to perform the work; therefore, it is more economical and feasible to engage an independent contractor for the provision of prevention and early intervention of youth in schools.

 

DISCUSSION / BACKGROUND

On February 15, 2016, the Procurement and Contracts Division, on behalf of the Health and Human Services Agency, released Request for Proposal 16-952-051, soliciting responses for Prevention and Early Intervention services for Youth in Schools.  Two responses were received which met the requirements of the RFP.  Following closure of the RFP on March 25, 2016, the two responses were reviewed by a panel of three evaluators; two staff representing mental health services within HHSA and one member of the Mental Health Commission.  A consensus meeting was convened on April 19, 2016 which identified Minds Moving Forward as the vendor with the highest scoring proposal, scoring 82.67 points out of a possible 100.  The proposal not selected scored 62.33 points out of a possible 100.

The purpose of the project is to develop a school-based system of support for students that address prevention of or early intervention for mild to moderate mental illness to help students develop skills to deal more effectively with depression, stress, teasing, bullying, relationships, anger, frustration, hopelessness, and other mental health issues.  Minds Moving Forward is based in El Dorado Hills, and offers a school-based prevention and early intervention program for youth in schools based on the evidence based models Lifelines and Reconnecting Youth: A Peer Group Approach to Building Life Skills. Lifelines is a comprehensive school-based suicide prevention program for middle and high-school students in rural, urban, and/or frontier geographical locations.  Reconnecting Youth: A Peer Group Approach to Building Life Skills is a program focused on skill building to increase resiliency against risk factors and control early signs of substance abuse and emotional distress. The program targets students who demonstrate poor school achievement, high potential for dropout, and potential for developing depression, aggression or suicidal ideation.

 

The services offered by Minds Moving Forward will enable HHSA to expand the curriculum of services available to youth in the community targeting areas of identified need through the MHSA Planning Process.

ALTERNATIVES

Should the Board decline to award RFP No. 16-952-051, HHSA would be unable to provide Prevention and Early Intervention Services for Youth in Schools.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Procurement & Contracts

 

CAO RECOMMENDATION

It is recommended that the Board approve this item. 

 

FINANCIAL IMPACT

There is no Net County Cost associated with this Agenda item.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

N/A

 

CONTACT

Don Ashton, M.P.A., Director