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File #: 16-0536    Version: 1
Type: Agenda Item Status: Approved
File created: 5/11/2016 In control: Board of Supervisors
On agenda: 6/7/2016 Final action: 6/7/2016
Title: Health and Human Services Agency, Community Services Division, recommending the Board: 1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 276-S1411 with Ski Air, Inc., for the provision of heating and air conditioning system design, installation, and repair services increasing the not to exceed amount by $275,000 for a new maximum contractual obligation of $475,000, with no change to the term of December 18, 2013 through December 17, 2018; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 276-S1411, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal Funding - Department of Energy Weatherization Assistance Program and Low-income Home Energy Assistance Program.
Attachments: 1. A - Approved Contract Routing Sheet 276-S1411 A1, 6-7-16, 2. B - Ski Air Agreement 276-S1411 A1, 6-7-16, 3. C - Ski Air Original Agreement 276-S1411, 6-7-16, 4. Executed Agreement 276-S1411
Title
Health and Human Services Agency, Community Services Division, recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 276-S1411 with Ski Air, Inc., for the provision of heating and air conditioning system design, installation, and repair services increasing the not to exceed amount by $275,000 for a new maximum contractual obligation of $475,000, with no change to the term of December 18, 2013 through December 17, 2018; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 276-S1411, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: Federal Funding - Department of Energy Weatherization Assistance Program and Low-income Home Energy Assistance Program.
Body
DEPARTMENT RECOMMENDATION:
Health and Human Services Agency (HHSA) recommending the Board approve and authorize Amendment 1 to Agreement for Services 276-S1411 to increase the not to exceed amount by $275,000 thereby making the maximum contractual obligation $475,000 to provide heating and air conditioning system design, installation, and repair services for those eligible individuals, thus ensuring HHSA meets the needs of their clients and the requirements of the funding source.

Additionally, HHSA has determined that services provided pursuant to this Agreement 276-S1411 satisfy the criteria defined in Chapter 3.13, Section 3.13.030 of the County Ordinance in that the work performed under this Agreement is on an “as requested” basis. The County does not possess the facilities or personnel necessary to perform the work; therefore, it is more economical and feasible to engage an independent contractor for heating and air conditioning services.

DISCUSSION / BACKGROUND:
The Low-Income Home Energy Assistance Program (LIHEAP) is a federally funded program that assists low-i...

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