Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board award Bid 09-863-038 for the purchase of West Slope Truck Tires and related services to the low qualified bidder, Brannon Tire of Stockton, California, noting that a letter of protest has been received; authorize the Purchasing Agent to issue a blanket purchase order in the amount of $55,000 for a twelve month term following Board approval; and authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting Department's budget.
FUNDING: Department of Transportation Road Fund.
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BUDGET SUMMARY:
Total Estimated Cost $55,000.00
Funding
Budgeted $55,000.00
New Funding $
Savings $
Other $
Total Funding Available $55,000.00
Change To Net County Cost $
REASON FOR RECOMMENDATION: At the request of the Department of Transportation, the Procurement and Contracts Division issued an Invitation to Bid for for various truck tires and related services. The tires are for the replacement and maintenance of the Department of Transportation's trucks and heavy equipment.
Fifteen (15) Invitations to Bid were mailed. Six (6) to local vendors. Three (3) qualified responses were received. One (1) from a local vendor. A spreadsheet of the evaluation is attached for your review.
On September 25, 2008 a protest was received from GCR Tires noting that the Purchasing Agent is recommending award to a vendor who should have otherwise been rejected as non-responsive.
While the purchase is within the Purchasing Agent's signature authority, the Purchasing Agent has determined that the protest is without merit and the protest remains unresolved. In accordance with Board of Supervisors Policy C-17, Section 5.6.5 this item is being submitted to the Board of Supervisors for consideration. Attached is the or...
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