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File #: 13-0853    Version:
Type: Agenda Item Status: Approved
File created: 7/3/2013 In control: Board of Supervisors
On agenda: 6/14/2016 Final action: 6/14/2016
Title: Chief Administrative Office, Facilities Management Division, recommending the Board consider the following: 1) Authorize the Chair to execute Amendment I to Lease Agreement 069-L1411 between the County of El Dorado (Lessor) and the Assembly Committee on Rules, California State Assembly (Lessee) for 96 square feet of space located at 2441 Headington in Placerville to extend the term of occupancy to February 28, 2018 and add an option to renew an additional two years thereafter for zero dollars ($0) over the term; and 2) Make findings that extending the lease and including an option to renew is in furtherance of a public benefit for the County. FUNDING: General Fund.
Attachments: 1. 2A - Blue Route & Amendmnet I 069-L1411 6-14-16, 2. 2B - 069-L1411 Amnd I Public Notice 6-14-16, 3. Executed Amendment 069-L1411, 4. A - Blue Route 7-23-13, 5. B - Lease 7-23-13, 6. C - Public Notice 7-23-13, 7. Executed Agreement 069-L1411
Related files: 21-1371, 19-1723, 18-0215

Title

Chief Administrative Office, Facilities Management Division, recommending the Board consider the following:

1) Authorize the Chair to execute Amendment I to Lease Agreement 069-L1411 between the County of El Dorado (Lessor) and the Assembly Committee on Rules, California State Assembly (Lessee) for 96 square feet of space located at 2441 Headington in Placerville to extend the term of occupancy to February 28, 2018 and add an option to renew an additional two years thereafter for zero dollars ($0) over the term; and

2) Make findings that extending the lease and including an option to renew is in furtherance of a public benefit for the County.

 

FUNDING:  General Fund.

Body

DEPARTMENT RECOMMENDATION

Chief Administrative Office, Facilities Management Division, recommending the Board consider the following:

1) Authorize the Chair to execute Amendment I to Lease Agreement No. 069-L1411 between the County of El Dorado (Lessor) and the Assembly Committee on Rules, California State Assembly (Lessee) for 96 square feet of space located at 2441 Headington in Placerville to extend the term of occupancy to February 28, 2018 and add an option to renew an additional two years thereafter for zero dollars ($0) over the term; and

2) Make findings that extending the lease and including an option to renew is in furtherance of a public benefit for the County.

 

DISCUSSION / BACKGROUND

On July 23rd, 2013, the Board authorized the Chair to sign Lease Agreement No. 069-L1411.  California State Assemblyman Bigelow had requested office space for a staff person.  State Assemblymen Bigelow represents El Dorado County east of South Shingle Road and all the way to South Lake Tahoe.  The staff person interacts with the community to address needs and concerns while being centrally located to the population density represented.  Additionally, this has provided County officials direct access to communicate issues regarding County concerns.

 

Amendment I to this lease extends the term to February 28, 2018 and adds an option to extend the term another two years thereafter.

 

ALTERNATIVES

The Board could decline the Amendment and the Assembly Committee on Rules, California State Assembly would need to find a different location.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

NA

 

CAO RECOMMENDATION

Facilities Management is a division of the Chief Administrative Office, and the CAO concurs with staff's recommendation.

 

FINANCIAL IMPACT

There is no charge for the lease of county owned space. The General Fund reimburses the Road Fund $3,284 annually for this space.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Forward two originals to the Division for processing

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

Contact

Russell Fackrell, Facilities Manager