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File #: 13-1156    Version:
Type: Agenda Item Status: Approved
File created: 9/10/2013 In control: Board of Supervisors
On agenda: 6/14/2016 Final action: 6/14/2016
Title: Child Support Services, Revenue Recovery Division, recommending the Board approve and authorize the Chair to sign Amendment III to Agreement 090-S1411 with Columbia Ultimate Business Systems, Inc. to incorporate revised annual software support costs in the amount of $14,400 for the period of July 1, 2016 through June 30, 2017 and authorize the continued use of this perpetual Agreement. FUNDING: Charges for collection services (Superior Court and County Departments).
Attachments: 1. 5A - Approved Blue Route 06-14-16, 2. 5B - Amendment III 090-S1411 06-14-16, 3. Executed Agreement 090-S1411, 4. 4A - Approved Blue Route 10-20-15, 5. 4B - Amendment II 090-S1411 10-20-15, 6. 4C - Withholding Form 587 10-20-15, 7. Executed Amendment II to Agreement 090-S1411.pdf, 8. 3A - Annual Support Costs 6-23-15, 9. 2A - Approved Blue Route - 090-S1411 AMD 1 1-28-14, 10. 2B - 090-S1411 AMD I 1-28-14, 11. Executed Amendment I (1-28-14), 12. A - Contract Route Sheet Agmt 090-S1411, 13. B - Agreement 090-S1411, 14. Executed Agreement 090-S1411
Title
Child Support Services, Revenue Recovery Division, recommending the Board approve and authorize the Chair to sign Amendment III to Agreement 090-S1411 with Columbia Ultimate Business Systems, Inc. to incorporate revised annual software support costs in the amount of $14,400 for the period of July 1, 2016 through June 30, 2017 and authorize the continued use of this perpetual Agreement.

FUNDING: Charges for collection services (Superior Court and County Departments).
Body
DEPARTMENT RECOMMENDATIONS
Child Support Services, Revenue Recovery Division, recommending the Board approve and authorize the Chair to sign Amendment III to Agreement 090-S1411 with Columbia Ultimate Business Systems, Inc. to incorporate revised annual software support costs in the amount of $14,400 for the period of July 1, 2016 through June 30, 2017 and authorize the continued use of this perpetual Agreement.

DISCUSSION / BACKGROUND
Amendment III is necessary to incorporate revised annual software support costs in the amount of $14,400 for FY 2016-17. Additionally, the Department brings this matter before the Board pursuant to Board of Supervisors Policy C-17, Procurement, Section 4.5 which states that departments must obtain authorization from the Board of Supervisors, initially and on an ongoing basis, to utilize any contract that does not have a stated term.

ALTERNATIVES
N/A

OTHER DEPARTMENT / AGENCY INVOLVEMENT
Concurrences: County Counsel and Risk Management

CAO RECOMMENDATION
Chief Administrative Office recommends the Board authorize the Chair to sign Amendment III to Agreement #090-S1411.

FINANCIAL IMPACT
No change to Net County Cost. Funding for this agreement is included in the FY 2016-17 Recommended Budget. Costs for this agreement are offset through charges for collection services to the Superior Court and County departments.

CLERK OF THE BOARD FOLLOW UP ACTIONS
Action to be taken following Board approval:
1. Board Chair to sign three (3) original Amendments...

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