Share to Facebook Share to Twitter Bookmark and Share
File #: 15-1092    Version:
Type: Agenda Item Status: Approved
File created: 9/9/2015 In control: Board of Supervisors
On agenda: 6/28/2016 Final action: 6/28/2016
Title: Community Development Agency, Transportation Division, recommending the Board authorize the Chair to sign First Amendment to Agreement between the El Dorado County Transportation Commission and El Dorado County for Fiscal Year 2013/14 and Fiscal Year 2014/15 Regional Surface Transportation Program Exchange Funds. FUNDING: Regional Surface Transportation Program Exchange Funds.
Attachments: 1. 2A - CRS 6-28-16, 2. 2B - First Amd to EDCTC RSTP 13-14 and 14-15 Exchange Funds 6-28-16, 3. Executed First Amendment 6-28-16, 4. A - Approved CRS 11-17-15, 5. B - EDCTC AGMT 11-17-15, 6. C - AGMT X14-6157 (050) 11-17-15, 7. D - AGMT X15-6157 (054) 11-17-15, 8. E - Resolution 10-11.16 EDCTC 11-17-15, 9. F - Resolution 14-15.06 EDCTC 11-17-15, 10. Executed Agreement 11-17-15
Related files: 19-0524, 20-0812

Title

Community Development Agency, Transportation Division, recommending the Board authorize the Chair to sign First Amendment to Agreement between the El Dorado County Transportation Commission and El Dorado County for Fiscal Year 2013/14 and Fiscal Year 2014/15 Regional Surface Transportation Program Exchange Funds.

 

FUNDING:  Regional Surface Transportation Program Exchange Funds.

Body

DEPARTMENT RECOMMENDATION

Community Development Agency, Transportation Division, recommending the Board authorize the Chair to sign First Amendment to Agreement between the El Dorado County Transportation Commission (EDCTC) and El Dorado County for Fiscal Year (FY) 2013/14 and FY 2014/15 Regional Surface Transportation Program (RSTP)Exchange Funds, replacing Exhibit A with Exhibit A-1 (6/28/16), subject to County Counsel review and approval.

 

DISCUSSION / BACKGROUND

As authorized by Section 182.6(g) of the Streets and Highway Code, EDCTC has entered into Agreements X14-6157(050) and X15-6157(054) with the California Department of Transportation to assign a defined portion of its annual RSTP apportionment to Caltrans in exchange for FY 2013/14 and FY 2014/15 nonfederal State Highway Account Funds.  EDCTC is authorized to use these Exchange Funds to assist local agencies in promoting projects which otherwise qualify for RSTP funds.  EDCTC is required to execute formal written agreements between EDCTC and RSTP Exchange Recipients and provide oversight of the program funds.  The EDCTC Board approved the allocation and payment of FY 2013/14 funds on June 19, 2014, and the allocation and payment of FY 2014/15 funds on December 3, 2015, calculated per the formula-based distribution policy adopted by EDCTC on February 3, 2011. The expiration date of the funds is five (5) years from the date funds are allocated by the EDCTC.

 

On November 17, 2015 (Item 24), your Board approved Agreement between EDCTC and El Dorado County for FY 2013/14 and FY 2014/15 Regional Surface Transportation Program Exchange Funds allocating a total of $849,358 for the County's use, including $349,358 for Bucks Bar Road at North Fork Cosumnes River-Bridge Replacement Project 77116; $300,000 for County-wide road rehabilitation and maintenance materials and activities; and $200,000 for the Newtown Road at South Fork of Weber Creek-Bridge Replacement Project 77122.

 

The RSTP Agreement allows for an amended project list. This Amendment I decreases funding for the Bucks Bar Road Bridge Project by $334,901.46, increases funding for the Newtown Road Bridge Project by $173,933, and adds the U.S. 50/Camino Area Safety Project 71319 for $160,968.46.  Funding for the Bucks Bar Road Bridge Project is available from Traffic Impact fees.

 

ALTERNATIVES

The Board could choose not to approve this Amendment and the project funding list would not change. However by approving the revised project lists and allocations, the County is better able to leverage funding to assist with the delivery of various capital improvement projects.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

EDCTC; County Counsel approval is pending

 

CAO RECOMMENDATION

Chief Administrative Office concurs with staff's recommendations.

 

FINANCIAL IMPACT

Approval of this Amendment I will allocate a total of $849,358 for the County's use, including $14,456.54 for Bucks Bar Road at North Fork Cosumnes River-Bridge Replacement Project 77116; $300,000 for County-wide road rehabilitation and maintenance materials and activities; $373,933 for the Newtown Road at South Fork of Weber Creek-Bridge Replacement Project 77122; and $160,968.46 for U.S. 50/Camino Area Safety Project 71319. 

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) Following County Counsel approval, the Clerk of the Board will have the Chair sign two (2) originals of Amendment I to the RSTP Agreement.

2) The Clerk of the Board will forward the two (2) partially-executed original Agreements to the Agency for further processing.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Bard R. Lower, Transportation Division Director

Community Development Agency