Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Vintage Paving Company, Inc., for the Class II Bikeway - Green Valley Road from Loch Way to Signalized Entrance to Pleasant Grove Middle School Project, Contract PW 15-31099, CIP 72309, P&C 039-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division, after the one-year guarantee period.
FUNDING: Bicycle Transportation Account (71%), Regional Surface Transportation Program Exchange Funds (22%), Transportation Development Act (7%). (No Federal Funds)
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DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Vintage Paving Company, Inc., for the Class II Bikeway - Green Valley Road from Loch Way to Signalized Entrance to Pleasant Grove Middle School Project (Project), Contract PW 15-31099, CIP 72309, P&C 039-C1699; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on February 9, 2016 (Item 13). Construction was substantially completed on April 25, 2016. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
|
Original Bid Price |
$ 214,309.15 |
|
Contract Item Cost |
$ 217,383.23 |
|
Contract Change Order Cost |
$ 0.00 |
|
Total Direct Construction Cost |
$ 217,383.23 |
|
Direct Construction Budget |
$ 280,000.00 |
Direct Construction Cost Changes on the Project dealt with the following:
• Additional Hot Mix Asphalt paid at item price (less than 25 percent of bid item quantity) to mitigate areas of thin section roadway.
The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Recorder/Clerk’s Office
CAO RECOMMENDATION
Chief Administrative Office concurs with staff's recommendations.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. Funding for the Project is budgeted in the adopted 2015 Capital Improvement Program and is provided by the Bicycle Transportation Account, Regional Surface Transportation Program Exchange Funds, and Transportation Development Act. The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the Notice of Acceptance.
2) The Clerk of the Board will send one (1) executed original of the Notice of Acceptance to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to Matt Smeltzer, Community Development Agency, Transportation, Fairlane Engineering.
3) One year after the recordation of the Notice of Acceptance, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Matthew Smeltzer, Deputy Director, Engineering
Community Development Agency, Transportation Division