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Transportation Department recommending Chairman be authorized to sign Amendment I to Agreement for Services AGMT 06-1302 with Universal Field Services, Inc., Amendment I to Agreement for Services AGMT 06-1303 with Bender Rosenthal, Inc. and Amendment I to Agreement for Services AGMT 06-1304 with Sierra West Valuation to amend Article II to extend the expiration date of February 12, 2009 to February 12, 2010, Article III to update or add a new fee schedule for the extended term and amending other articles of the contract to conform to current contract standards for Right of Way services in support of projects included in the County's Capital Improvement Program.
RECOMMENDED ACTION: Approve.
FUNDING: 2004 General Plan Traffic Impact Mitigation (TIM) Fee Program and anticipated State and Federal Grants.
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Fiscal Impact/Change to Net County Cost:
There is no net cost to the County General Fund associated with this agenda item.
Reason for Recommendation:
On February 13, 2007, your Board approved Agreement for Services # AGMT 06-1302 with Universal Field Services, Inc. and Agreement for Services # AGMT 06-1303 with Bender Rosenthal, Inc. each in the amount of $100,000. The purpose of this Amendment is to amend Article I, to clarify the Task Order requirements to conform to the most recently approved Task Order language; Article II to extend the expiration date of February 12, 2009 to February 12, 2010; Article III to include the current invoicing requirements, and to add a new fee schedule for the extended term of the Agreement; Article XVI, Notice to Parties, to change one of the County's notices recipients; Article XXVII, Contract Administrator, to change County's Contract Administrator, and Article XXXIV, Business License, include County's business license requirements.
On February 13, 2007, your Board approved Agreement for Services # AGMT 06-1304 with Sierra West Valuation in the amount of $100,000. The purpose of this Amendment is to amend Article I, to update the Task Order requirements to conform to the most recently approved Task Order language; Article II to extend the expiration date of February 12, 2009 to February 12, 2010; Article III to change County's invoices recipient and to update the fee schedule; Article XVI, Notice to Parties, to change one of the County's notices recipients; Article XXVIII, Contract Administrator, to change County's Contract Administrator, and Article XXXII, Business License, include County's business license requirements.
The consultant Agreements are being extended to provide time for the consultants to complete right of way services for the Diamond Springs Parkway - Phase 1, Silver Springs Parkway to Green Valley Road, Ponderosa Road Interchange, Green Valley Road at Weber Creek - Bridge Replacement, Sly Park Road at Clear Creek Crossing Crossing - Bridge Rehabilitation, and Tahoe's Erosion Control Projects.
The El Dorado County Employees Association, Local #1, was informed of these proposed Amendments and Jere Copeland stated "EDCEA has no issues with these contracts."
Concurrences:
The Purchasing Agent concurs that the consultants have demonstrated their ability to perform the work based on prior experience with this consultant, qualifications of the consultant, and the availability of the consultant to perform the services. The Purchasing Agent concurs that the department's request is in compliance with Board of Supervisors Policy C-17, Sections 7.4.2, 7.5, and 7.10.
Action to be taken following Board approval:
1. The Board Chairman will sign two originals of Amendment I to #AGMT 06-1302 with Universal Field Services, Inc.
2. The Board Chairman will sign two originals of Amendment I to #AGMT 06-1303 with Bender Rosenthal, Inc.
3. The Board Chairman will sign two originals of Amendment I to #AGMT 06-1304 with Sierra West Valuation.
4. The Board Clerk will forward one original of the fully-executed Amendments to the Department for further processing.
Contact: Richard W. Shepard, P.E., Director of Transportation, ext. 5981