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File #: 16-0885    Version: 1
Type: Agenda Item Status: Approved
File created: 8/17/2016 In control: Board of Supervisors
On agenda: 9/13/2016 Final action: 9/13/2016
Title: Health and Human Services Agency, Mental Health Division, recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 052-S1710 with Pro-Line Cleaning Services, Inc. for the provision of selected janitorial services for the Diamond Springs Mental Health offices located at 768 Pleasant Valley Road, for the term October 1, 2016 through September 30, 2019, with a maximum obligation of $70,000 for the term of the Agreement; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 052-S1710, including amendments thereto which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State Funding.
Attachments: 1. A - Approved Contract Routing Sheet, 9-13-16, 2. B - Pro-Line Agmt 052-S1710, 9-13-16, 3. Executed Agreement 052-S1710
Title
Health and Human Services Agency, Mental Health Division, recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 052-S1710 with Pro-Line Cleaning Services, Inc. for the provision of selected janitorial services for the Diamond Springs Mental Health offices located at 768 Pleasant Valley Road, for the term October 1, 2016 through September 30, 2019, with a maximum obligation of $70,000 for the term of the Agreement; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 052-S1710, including amendments thereto which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: Federal and State Funding.
Body
DEPARTMENT RECOMMENDATION:
Health and Human Services Agency (HHSA) recommending approval of Agreement for Services 052-S1710 with Pro-Line Cleaning Services, Inc. for the provision of selected janitorial services for the Diamond Springs Mental Health offices located at 768 Pleasant Valley Road, to ensure continuity of services.

HHSA has determined that services provided pursuant to this Agreement 052-S1710 satisfy the criteria defined in Chapter 3.13, Section 3.13.030 of the County Ordinance in that a comparative cost analysis shows it is more economical and feasible to engage an independent contractor for janitorial services.

Additionally, Government Code Section 31000 requires that prior to contracting for janitorial services the Board must find that the site receiving said services is remote from available County employee resources and that the County's economic interests are served by such a contract rather than by paying additional travel and subsistence expenses to existing County employees. Working with the Chief Administrative Office, Facilities Division, HHSA ascertained that the Mental Health offices located at 768 Pleasant Valley Road in Diamond Springs is re...

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