Title
Sheriff’s Office recommending the Board:
1) Ratify staff’s prior action exercising Option II and extending the term of Lease Agreement 448-L0811 by two years to April 30, 2017 as stated in Option Letter dated February 26, 2015;
2) Approve and authorize the Chair to sign Amendment IV to Lease Agreement 448-L0811, transferring ownership of Lessor to Barber Auto Mall Properties, LP;
3) Authorize the Purchasing Agent, or designee, to exercise the final option to extend the lease term for one additional two (2) year period from May 1, 2017 thru April 30, 2019; and
4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Lease Agreement 448-L0811, including future Options and Amendments contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
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DEPARTMENT RECOMMENDATION
The Sheriff’s Office recommends ratifying staff’s prior action of exercising Option II, approving and signing of Amendment IV and authorizing the Purchasing Agent or designee to exercise the final option of extending the term through April 30, 2019.
DISCUSSION / BACKGROUND
The Sheriff’s Office (SO) has been leasing space at 1316, 1323 and 1337 Broadway in Placerville since May 2008. The initial Lease Agreement was for the term from May 1, 2008 to April 30, 2013, with an option for three (3) additional two- (2) year terms if requested and agreed to in writing.
On March 10, 2009, Amendment I to this Agreement was signed to reduce lease payments. On September 29, 2009, Amendment II was signed to vacate 1319 Broadway and to continue leasing 1323 and 1337 Broadway. Amendment III was approved on April 23, 2013 for the first of the three additional two (2) year option renewals as agreed to in the original Lease Agreement 488-L0811.
On February 26, 2015, staff exercised option II to extend the lease an additional two (2) years from May 1, 2015 to April 30, 2017 with no increase to the rent payments. In error, this option was never taken to Board. The final Option being requested would extend the lease term from May 1, 2017 to April 30, 2019.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
No impact to Net County Cost. Rental and related expenses have been budgeted in the Sheriff’s FY 2016/2017 operational budget, and will continue to be budgeted in future years’ budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Please forward all signed originals to the Sheriff’s Office for distribution.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Undersheriff Randy Peshon