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File #: 16-1141    Version: 1
Type: Agenda Item Status: Approved
File created: 11/3/2016 In control: Board of Supervisors
On agenda: 12/6/2016 Final action: 12/6/2016
Title: Health and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 250-S1711 with Fiscal Experts, Inc. for the provision of a web-based automated time study service and associated training for the term of December 28, 2016 to December 31, 2019, with a maximum contractual obligation of $96,000; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 250-S1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State Funding.
Attachments: 1. A - Approved Contract Routing Sheet, 250-S1711 12-6-16, 2. B - Fiscal Experts Agreement 250-S1711, 12-6-16, 3. Executed Agreement 250-S1711
Related files: 20-0082
Title
Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 250-S1711 with Fiscal Experts, Inc. for the provision of a web-based automated time study service and associated training for the term of December 28, 2016 to December 31, 2019, with a maximum contractual obligation of $96,000; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 250-S1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: Federal and State Funding.
Body
DEPARTMENT RECOMMENDATION:
Health and Human Services Agency (HHSA) recommending the Board approve Agreement for Services 250-S1711 with Fiscal Experts, Inc. to provide a web-based automated time study service and associated training for employees of HHSA.

Additionally, HHSA has determined that services provided pursuant to this Agreement 250-S1711 satisfy the criteria defined in Chapter 3.13, Section 3.13.030 of the County Ordinance in that the work performed under this Agreement is on an “as requested” basis; therefore, it is more economical and feasible to engage an independent contractor for a web-based automated time study services and associated training for employees of HHSA.

DISCUSSION / BACKGROUND:
HHSA, Social Services Division administers a variety of entitlement programs and services that are funded by a mix of Federal, State, and County revenue. To access administrative financing for these services, counties are required by the California Department of Social Services to complete an administrative expense claim on a quarterly basis. An essential component of this claim is the submission of time study information for each staff member, which is then charged against the appropriate program code. Effective management of this process is critical to ensure that all al...

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