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File #: 16-1145    Version: 1
Type: Agenda Item Status: Approved
File created: 11/7/2016 In control: Board of Supervisors
On agenda: 12/13/2016 Final action: 12/13/2016
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board receive and file two reports on procurement and contracting activity for Fiscal Year 2015/16. FUNDING: N/A
Attachments: 1. A - FY 15-16 PA Authority Contracts 12-13-16, 2. B - FY 15-16 Purchase Order Activity 12-13-16
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board receive and file two reports on procurement and contracting activity for Fiscal Year 2015/16.

FUNDING: N/A
Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts Division, recommending the Board receive and file two reports on procurement and contracting activity for Fiscal Year 2015-16.

DISCUSSION / BACKGROUND
Section 3.12.070 of the Purchasing Ordinance requires an annual submission to the Board of Supervisors of a report of procurement and contracting activity. Two reports of Purchasing activity for Fiscal Year 2015-16 are attached: Contracts Executed within Purchasing Agent Authority and Purchase Order Activity.

Contracts Executed within Purchase Agent Authority
California Government Code, beginning with section 25500, authorizes counties to employ purchasing agents and provides for their powers and duties. Government Code section 25502.3 allows the Board of Supervisors to authorize the Purchasing Agent to enter into contracts for services not exceeding $50,000, adjusted annually by the increase in the California Consumer Price Index. The CPI-adjusted authority for FY 2015-16 is $64,061.

County ordinance code section 3.12.060 establishes the office of the Purchasing Agent, which is “headed by the Chief Administrative Officer or his or her designee, hereinafter referred to as “Purchasing Agent.”…The Purchasing Agent shall have the powers and duties prescribed for county purchasing agents in Federal and State law, the County Charter and County ordinances, resolutions and policies.” Section 3.12.230(B) of the county ordinance code authorizes the Purchasing Agent to execute contracts for services in accordance with the Government Code authority discussed above and sets forth bidding requirements.

Chapter 3.12 of the County ordinance code (“the Purchasing Ordinance”) and Board of Supervisors Policy C-17 - Procurement outline the ...

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