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File #: 16-1182    Version: 1
Type: Agenda Item Status: Approved
File created: 11/15/2016 In control: Board of Supervisors
On agenda: 12/13/2016 Final action: 12/13/2016
Title: Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board approve the following: 1) Exempt the purchase of two (2) Epoke S3800 Sirius AST ice control material spreaders (including the options identified on quote dated June 1, 2014) from the formal bidding process in accordance with Purchasing Ordinance 3.12.160, Section D; 2) Authorize the Purchasing Agent to utilize the National Joint Powers Alliance (NJPA) Contract RFP080114-EPK for the acquisition of same; and 3) Authorize the Purchasing Agent to sign purchase order PO201707635 to the awarded NJPA vendor, Epoke North America, Inc., in the amount of $141,257.00 plus applicable taxes and fees (estimated at $10,600.00) for a one-time purchase following Board approval. FUNDING: Tahoe Regional Planning Agency Grant.
Attachments: 1. A - PO201707635 Epoke/NJPA 12-13-16
Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board approve the following:
1) Exempt the purchase of two (2) Epoke S3800 Sirius AST ice control material spreaders (including the options identified on quote dated June 1, 2014) from the formal bidding process in accordance with Purchasing Ordinance 3.12.160, Section D;
2) Authorize the Purchasing Agent to utilize the National Joint Powers Alliance (NJPA) Contract RFP080114-EPK for the acquisition of same; and
3) Authorize the Purchasing Agent to sign purchase order PO201707635 to the awarded NJPA vendor, Epoke North America, Inc., in the amount of $141,257.00 plus applicable taxes and fees (estimated at $10,600.00) for a one-time purchase following Board approval.

FUNDING: Tahoe Regional Planning Agency Grant.
Body
DEPARTMENT RECOMMENDATION
Purchase two (2) Epoke S3800 Sirius AST ice control material spreaders with the options included on quote dated June 1, 2014.

DISCUSSION / BACKGROUND
The Community Development Agency, Transportation Division, has received funding from the Tahoe Regional Planning Agency (TRPA) for the purchase of two (2) ice control material spreaders to replace the department’s older units.

On May 25, 2016, TRPA authorized the release of these funds to El Dorado County for the purchase of Epoke High Efficiency Spreaders. The Epoke S3800 Sirius AST ice control material spreaders are dual material spreaders for sand and liquid brine solution for applications to roadways specifically in the Tahoe Basin. The Community Development Agency, Transportation Division, Tahoe Engineering Unit is responsible to report to the TRPA and other environmental agencies on the quantities of snow and ice control materials used on the County roads in the Tahoe Basin, studies have shown the Epoke spreaders to be of significant benefit in providing the necessary ice control while using less materials that affect ...

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