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File #: 16-1192    Version: 1
Type: Agenda Item Status: Approved
File created: 11/16/2016 In control: Board of Supervisors
On agenda: 12/13/2016 Final action: 12/13/2016
Title: Health and Human Services Agency, Public Health Division, recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 209-S1711 with Patagonia Health, Inc. for the purchase of software licenses, support, and implementation of the Patagonia database and billing system, for Public Health Nursing, for the term effective upon execution and to continue for a period of 5 years from the date thereof, with a maximum contractual obligation of $315,475; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 209-S1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State Funding.
Attachments: 1. A - Approved CRS Patagonia Agmt 209-S1711 12-13-16, 2. B - Agmt 209-S1711 with Patagonia 12-13-16, 3. Executed Agreement 209-S1711
Related files: 21-0946, 21-1159
Title
Health and Human Services Agency, Public Health Division, recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 209-S1711 with Patagonia Health, Inc. for the purchase of software licenses, support, and implementation of the Patagonia database and billing system, for Public Health Nursing, for the term effective upon execution and to continue for a period of 5 years from the date thereof, with a maximum contractual obligation of $315,475; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 209-S1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: Federal and State Funding.
Body
DEPARTMENT RECOMMENDATION:
Health and Human Services Agency (HHSA) recommending the Board approve and authorize Agreement for Services 209-S1711 with Patagonia Health, Inc. for the purchase of licenses, support, and implementation of software that enables Public Health Nursing and their staff to maintain their patient Electronic Medical Record/Practice Management Systems within the Vendor Electronic Medical Record/ Practice Management System Software to provide diagnostics, billings and other medical services to patients. Agreement 209-S1711 has a term effective upon execution and continues for a period of five years, with a maximum obligation of $315,475, which survives early termination of the Agreement.

DISCUSSION / BACKGROUND:
The American Recovery and Reinvestment Act (ARRA) of 2009 included provisions requiring implementation of the electronic health record (EHR), focused on conversion to an EHR by January 1, 2014, and to prove the conversion was successful by demonstrating and documenting "meaningful use." Meaningful Use is a requirement of the Centers for Medicare and Medicaid Services, and specifies that a certified EHR serves to (1) improve he...

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