Title
Chief Administrative Office, Facilities Division, recommending the Board waive first refusal rights per Section 6 of Lease Agreement 023-L1711 with Durock Road, LLC, for office space located at 3976 Durock Road, Suite 103, Shingle Springs, CA and authorize the Facilities Division Manager to provide written notice of refusal to the Lessor.
FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
Waive first refusal rights and authorize the Facilities Division Manager to send written notice of refusal to Lessor.
DISCUSSION / BACKGROUND
The Placerville Office of the Public Defender moved into their current office location in Shingle Springs at the end of October 2016. Until recently, the Suite 103 (approximately 2,500 sq. feet) next to them has remained unoccupied. On January 24, 2017, the Facilities Division of the Chief Administrative Office received verbal communication from the Lessor of the availability of building space and the intent to lease said space located at 3976 Durock Road, Suite 103, in Shingle Springs. Per Section 6 of Lease Agreement 023-L1711, "Right of First Offer and Right of First Refusal", Lessee (County) shall have a right of first offer to lease any available space in the Building thoughout the initial and extended term(s) of the lease. Lessee shall have the right for a period of twenty (20) business days following notification of the availability to elect to lease the space.
The Facilities Division reached out to the Office of the Public Defender and the Deputy Director of Admin for the Health and Human Services Agency who both declined the offer to lease. At this time, Facilities is unaware of any other departments who would benefit from this office space and is recommending that the Board waive first refusal rights.
ALTERNATIVES
None
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office, Procurement and Contracts Division
Office of the Public Defender
Health and Human Services Agency
CAO RECOMMENDATION
Approve the department's recommendation.
FINANCIAL IMPACT
There is no financial impact
CLERK OF THE BOARD FOLLOW UP ACTIONS
None
STRATEGIC PLAN COMPONENT
Not Applicable
CONTACT
Russell Fackrell, Facilities Manager