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Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Authorize the Purchasing Agent to sign Amendment I to Agreement 123-O1710 with the El Dorado County Chapter of the California Native Plant Society, a non-profit organization, to allow for the use of County property at two locations; the Foyer between 330 and 360 Fair Lane (Buildings A & B) and the outdoor covered area and lawns at 2850 Fair Lane Court (Building C), for the purpose of hosting the semi-annual plant sales scheduled for October and April every year; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Facility Use Agreement 123-O1710 including future amendments which do not increase the maximum dollar amount or term of the agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: NA
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DEPARTMENT RECOMMENDATION
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Authorize the Purchasing Agent to sign Amendment I to Agreement No.123-O1710 with the El Dorado County Chapter of the California Native Plant Society, a non-profit organization, to allow for the use of County property at two locations; the Foyer between 330 and 360 Fair Lane (Buildings A & B) and the outdoor covered area and lawns at 2850 Fair Lane Court (Building C), for the purpose of hosting the semi-annual plant sales scheduled for October and April every year; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Facility Use Agreement #123-O1710 including future amendments which do not increase the maximum dollar amount or term of the agreement, and contingent upon approval by County Counsel and Risk Management.
DISCUSSION / BACKGROUND
The El Dorado Chapter of the California Native Plant Society (CNPS) is an active organization promoting the use of plants native to the County since 1993. The parent organization is a California Non-Profit Corporation duly qualified to conduct business in California. The El Dorado County chapter works to protect and teach about all native plants in the County, from rare to common. The CNPS plant sales provide community access to a large selection of native plants and the chapter has offered free talks, native garden tours and also acts as a watchdog for county development, trying to ensure that protections in place are actually followed.
Pursuant to Section 5.10.060 of the County Property Vending Licenses Ordinance, charitable nonprofit organizations are exempt from the vending license application process if: A. The vendor is a charitable and/or nonprofit organization; B.The vendor will not use the County property beyond a period of three days; and C. Said use will not violate any zoning or health laws or regulations. The proposed use of the facility, under Facility Use Agreement #123-O1710, satisfies each of these conditions.
This Amendment provides the option to run the event at either Buildings A/B or Building C.
ALTERNATIVES
The Board could decline to authorize the Facility Use Agreement and the California Native Plant Society would have to find a different location for the hosting of their semi-annual plant sales.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
None. Pursuant to Section 5.10.060 of the El Dorado County Code of Ordinances, Charitable nonprofit organization exemption, there is no fee associated with the recommended use of the facility.
CLERK OF THE BOARD FOLLOW UP ACTIONS
NA
STRATEGIC PLAN COMPONENT
NA
CONTACT
Russ Fackrell, Facilities Manager, Facilities Division
Angelo Troquato, Project Manager, Facilities Division