Title
Community Development Agency - Transportation Division, recommending the Board approve the following:
1) Award Bid 17-289-039 for the purchase of Waterborne Traffic Line Paint to the low qualified bidder, Ennis Paint, Inc. of Thomasville, NC;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $480,000.00 for a three-year period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund. (100% - Local)
Body
DEPARTMENT RECOMMENDATION
At the request of the Community Development Agency - Transportation Division, the Procurement and Contracts division issued an Invitation to Bid for Waterborne Traffic Line Paint, purchasing road marking paint material is necessary for striping and marking County roadways in accordance with State and Federal traffic regulations.
Eleven invitations to bid were mailed, five responses were received, none from local vendors.
DISCUSSION / BACKGROUND
Without this product roadways would not be properly marked, resulting in dangerous motoring and pedestrian conditions.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office, Procurement and Contracts
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
The Transportation Division has sufficient funds in the adopted Fiscal Year 2016/17 budget for the recommended purchase. Typically, road marking paint material is funded by the Road Fund for routine road maintenance purposes. Occasionally, supplies are required for maintenance work funded by alternate sources, such as Tribe funds. Future year budget proposals will include funding from the appropriate sources for purchases under the remaining term of the blanket purchase order for Board consideration.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Bard Lower, Director, Transportation Division
Terri Knowlton, Procurement & Contracts