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File #: 16-1178    Version: 1
Type: Agenda Item Status: Approved
File created: 11/14/2016 In control: Board of Supervisors
On agenda: 3/28/2017 Final action: 3/28/2017
Title: Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 424-O1711 with Neff Rental, LLC, to provide short-term equipment rentals for use in road maintenance operations, for the not-to-exceed amount of $100,000 and a term effective April 22, 2017, and expiring on April 21, 2018, with the rates remaining the same as the previous contract. FUNDING: Road Fund. (100% - Local)
Attachments: 1. A - Contract Routing Sheet 3-28-17, 2. B - Agreement 3-28-17, 3. Executed Agreement 424-O1711 3-28-17
Title
Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services 424-O1711 with Neff Rental, LLC, to provide short-term equipment rentals for use in road maintenance operations, for the not-to-exceed amount of $100,000 and a term effective April 22, 2017, and expiring on April 21, 2018, with the rates remaining the same as the previous contract.

FUNDING: Road Fund. (100% - Local)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board approve and authorize the Chair to sign Agreement for Services 424-O1711 with Neff Rental, LLC (Agreement), to provide short-term equipment rentals for use in maintenance operations, for the not-to-exceed amount of $100,000 and a term effective April 22, 2017, and expiring on April 21, 2018, with the rates remaining the same as the previous contract.

DISCUSSION / BACKGROUND
Transportation rents equipment when it is more cost effective to rent than it would be to own the equipment. Rental equipment is also needed for continuity of operations when Transportation's equipment breaks down.

Transportation has several agreements with multiple companies to ensure availability of rental equipment when needed at the time of a job. Backup vendors are needed for the same type of equipment due to the increasing demand on rental fleets today, which often depletes vendors' inventory during construction season. Multiple agreements also allows for choosing the best equipment to rent for a particular job, as some vendors do not carry all types of equipment.

The proposed Agreement provides for short-term rental of equipment used to support Transportation's operations. This Agreement will permit Transportation to rent the equipment on an as-needed basis for a one-year term, with a start date of April 23, 2017, and a not-to exceed amount of $100,000. The full amount may not be expended ...

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