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File #: 17-0299    Version: 1
Type: Agenda Item Status: Approved
File created: 3/9/2017 In control: Board of Supervisors
On agenda: 3/28/2017 Final action: 3/28/2017
Title: Information Technologies recommending the Board approve and authorize the Purchasing Agent to sign a Blanket Purchase Order to Virtru Corporation in an amount not to exceed $2,100 for Virtru for Google software licenses that will provide enhanced email encryption capabilities to the department for a term of one year, automatically renewing for successive one (1) year terms thereafter, unless the agreement is canceled by either party. FUNDING: General Fund, with cost recovery in future year(s) through the A-87 Cost Plan.
Attachments: 1. A - Approved Blue Route 3-28-17, 2. B - Draft Purchase Order BP20170544 3-28-17

Title

Information Technologies recommending the Board approve and authorize the Purchasing Agent to sign a Blanket Purchase Order to Virtru Corporation in an amount not to exceed $2,100 for Virtru for Google software licenses that will provide enhanced email encryption capabilities to the department for a term of one year, automatically renewing for successive one (1) year terms thereafter, unless the agreement is canceled by either party.

 

FUNDING:  General Fund, with cost recovery in future year(s) through the A-87 Cost Plan.

Body

DEPARTMENT RECOMMENDATION

Information Technologies recommending the Board approve and authorize the Purchasing Agent to sign a Blanket Purchase Order to Virtru Corporation in an amount not to exceed $2,100 for Virtru for Google software licenses that will provide enhanced email encryption capabilities to the department for a term of one year, automatically renewing for successive one (1) year terms thereafter, unless the agreement is canceled by either party.

 

DISCUSSION / BACKGROUND

Virtru is Google’s recommended encryption provider and the County currently uses Virtru software to provide encryption capabilities for the County’s Google Mail accounts required for HIPAA and National Institute of Standards & Technology (NIST) compliance.  The requested licenses provide an enhanced level of email encryption management to the existing G Suite applications that will allow authorized Google Application administrators in Information Technologies to search and decrypt emails stored in the County’s Google Vault.

 

Pursuant to Section 4.5 of Board of Supervisors Policy C-17, the automatically renewing (perpetual) term of this Agreement must be initially approved by the Board and reviewed annually thereafter to confirm ongoing use of the licenses and services.  

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel has reviewed and approved Virtru's license subscription terms and conditions.  CAO Procurement & Contracts has drafted the blanket purchase order and will process upon approval by the Board of Supervisors.

 

CAO RECOMMENDATION

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

There is no change in Net County Cost.  Funding for this purchase is available in the Information Technologies Department Budget for FY 2016-17.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

None

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

David Russell, Information Technologies